Administration Meeting Minutes - July 2, 2011

Attendees:
Tony Jones, Cheryl Yates

Next Meeting:
Saturday, October 8, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

Discipleship
Instead of measuring any kind of results for any of the groups, the bigger deal is to provide accountability and support for each leader of each group such they remained "plugged in" to God and with the elders. This is a specialized version of equipping the saints that equip the saints in the following groups:

• Jones Group
• Cheatham Group
• Brady Group ( aka "The Posse" )
• River of Life Group
• Barth Group ( aka "College Group" )

As a subtopic of discipleship, a few members have been talking about making the building more useful for instruction for children, youth and adults.   Cheryl Yates brought a few of those ideas to the meeting this morning.


After talking with Joe Howard about effective use of space for Children's Church, the top suggestion was to get rid of the pews in that room.  Cheryl will be looking for a good home for them.  ( Craig's List, Curb, Other Church, etc ).

The second best suggestion was to replace the broken two player foosball table with a working four player foosball table.  Joe Howard has shopped around and has one in mind.

The third suggestion has my full support initially, but Tony brought up some good points that need to be considered before going forward.  The third suggestion was to replace the broken basketball game without any balls with bumper pool.  I loved bumper pool when I was a kid, but the youth might use the sticks and balls as weapons instead of using them for bumper pool.

There was also discussion about equipment that would help make the instruction more effective.  Tony has been doing activities upstairs and doing instruction downstairs on the chalkboard to help reduce the distractions in the game room.  As Josh works through the basement making the floors, walls and ceilings all the same clean colors, he will be replacing chalkboards with whiteboards.  Hopefully, this will make Tommie's job of cleaning a lot easier ( less chalky, easier to mop ) while getting the classrooms back to a functional classroom environment.


Worship
Purchased more guitars and other equipment than we had planned, but discussed the intentional over spending and agreed that it was good given our cash flow this year. We were all very happy to purchase a bass guitar. ( Ashlyn is back )

Fellowship
We have been able to fellowship with each other while we are ministering to the community at the community cookouts. We also are enjoying a few picnics and camp outs this summer, but the best fellowship we have experienced are the one on one fellowship and the small friend groups that are doing creative things together on a regular basis.  This might not sit well with the traditional church or those that monitor Sunday morning attendance, but it is what we have experienced together.

Evangelism
Matt and Kim led the charge in preparing for the community cookouts. I have also noticed several people using their strengths to make the events run smoothly such that everyone has more time to talk with the community.  Lots of teamwork makes the event more enjoyable as well.

Vacation Bible School needs you!  Kent and Amber Billingsley are looking for a few good men and women to help out with teaching classes and other jobs.  We are looking forward to transforming our church into a themed week focused on ministry to the children of the community.   Everyone can help...  See Kent or Amber.

Finances
The finances continue to be provided beyond our expectations. We are grateful for God's provision to our body. As we continue in debt free operation, we will now need to be able to save up for some significant expenses for the facilities in the next few years.

We reviewed the first half spending with a net income that allows us to save for a parking lot and other more expensive items. Brent and I checked out the heat pumps and were able to get the sanctuary back into operation with a couple of fuses. Fuses did not solve the seized motor for the heat pump for Mike's Office, so we are looking at a $3,000 unplanned expense to replace a 20 year old heat pump.


Building and Grounds
We were blessed with the opportunity to have Brent Watts work on the building this summer while he is looking for a new job. He has handled many items that no one had time to do for many years. The largest effort so far has been removing the carpet in order to install wood flooring in the offices. He has also worked on a few of the water problems that have plagued us through the years.

Please be patient with the work in progress. Things may get a bit messier as we try to finish most of the projects before VBS at the end of the month.

As the old floors or removed and new floors are going in, we are better able to appreciate the detail work that Dan Thurman has been doing little by little in Mike's office.  I'm very excited about seeing the new spill resistant coffee nook in the corner of Mike's office where large intimidating file cabinets once stood.  Anyone need filing cabinets?  More dumpster material...

Josh Covington has been stripping and will be waxing the floors in the basement.   As he is doing that, we are seeking to retrain all users of the building that none of these rooms are for storing stacks of tables and chairs.  Tables and chairs should stay in the fellowship hall closets to make life easier for us and make the building more useful for everyone.

We purchased a new vacuum cleaner this quarter.  We still need a few more tools for making cleaning easier. A carpet / upholstery cleaner is near the top of the list.  We also would benefit from a portable table rack and new folding chairs and a portable chair rack.  Old chairs sound like candidates for dumpster material.

The final topic is potentially controversial, but important. We are evaluating the feasibility of re-upholstering the pews with material that will be clean and easier to clean. Josh is working with a few people to size the effort.



Church Calendar

Jul--
3 - Lord's Supper
3 - Fourth of July Event ( X-Plo-Mo! )
13 - Community Cookout
10-16 - Youth Camp
23 - Tough Mudder
24-29 - Back to School VBS
31 - Picnic at Shilito ( tentative... shelter not reserved yet )

Aug--
5,6 - Romans Bible School ( B.A.S.I.C. )
7 - Lord's Supper
10 - Community Cookout
12,13 - Dumpster Filling Days....  ( if we need it )
19-21 - Family Camp Out ( tentative location is Cave Run )

Sep--
2-4 - Discipleship Retreat ( B.A.S.I.C. )
4 - Lord's Supper
16-18 - Men's Retreat at Wesley Woods
30-Oct2 - Women's Retreat at Agape Wilderness Camp

Oct--
2 - Lord's Supper
8 - Administration Meeting
14-16 - Fall Retreat ( B.A.S.I.C. )

Nov--
6 - Lord's Supper
11-13 ---   Shopping around for a marriage retreat about this time...

Dec--
4 - Lord's Supper