Tony Jones, Mike Brady, Carol Davis, Josh Covington, Jackie Eby
Next Meeting:
Saturday, January 7, 8:00 AM
Purpose of Administration Meeting:
Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord
- Discipleship
- Evangelism
- Worship
- Service
- Fellowship
Specific Topics discussed this month:
Discipleship
Instead of measuring any kind of results for any of the groups, the bigger deal is to provide accountability and support for each leader of each group such they remained "plugged in" to God and with the elders. There was much discussion around the need for more groups so that more of the body can get "plugged in":
- It should be noted that in addition to the minutes recorded here, James requested that Carol type up an email to him. Carol typed all those notes on a cell phone and she deserves special recognition for working her fingers to the bone this morning.
Discipleship
Instead of measuring any kind of results for any of the groups, the bigger deal is to provide accountability and support for each leader of each group such they remained "plugged in" to God and with the elders. There was much discussion around the need for more groups so that more of the body can get "plugged in":
- Monday - Men's Prayer group at Wilson's
- Tuesday - Women's Prayer group at Wilson's
- Wednesday - River of Life Group
- Thursday - Brady Group ( aka "The Posse" )
- Thursday - Barth Group ( aka "College Group" )
- Friday - Jones Group
- Sunday - Youth Group
We set a target of starting two more groups. One more in Versailles and one more in Lexington. We discussed the need to establish a seasoned leader for each group that we start. It might be nice if the Lexington group met on Saturday, but that is certainly not a requirement. It is more likely the day that they meet will be based on what is best for the members of that new group. If you are interested in joining one of the existing groups or being part of a new group, let Mike Brady know about it.
Some of the youth will be starting a study on leadership tomorrow which will transition to a study on Biblical Discipleship that will be based on Bob Warren's material. Josh is excited about the opportunity for adults to get involved with this Discipleship study. Several other discipleship opportunities are being planned for the youth. Watch for more details to unfold as we pray for the youth. ( Planning stages for Discipleship Now, 30 hour famine.. )
Evangelism
Vacation Bible School and Community Cookouts were very effective this year. We think we could have done better at letting the community know about VBS, though. There were a few families that came over when the saw Friday night inflatable equipment that would have come all week if they had known about it. The sign on the front of the church was not effective for those that live behind the church and didn't travel on Appian Way the few weeks before VBS.
We have already received many comments on the sign. Dan and Mike have surely modeled initiative in this area.
There was also discussion about the adjustment to the Monday evening prayer where two men will go out visiting while the rest of the men gather to pray.
Again, the youth are looking to lead us by working toward some international missions and will also be looking for smaller projects with organizations like Kentucky Heartland Outreach.
Worship
Josh briefed us on a plan to transition from Power Point to Media Shout to help reduce the work involved in preparing for worship on Sunday morning. In order to do this, we will need a computer with HDMI that can be used for that application. If this computer was managed by Josh, it could also be used for youth worship and other youth purposes.
The worship team would benefit because the songs would always be ready and Ellen would have more time to spend training others to fill in. A couple of youth were mentioned as they might be interested in the training.
Service
One immediate need in our body is for a Nursery Director. Sarah Westerfield has served in this role for many years and she will be handing it over to new leadership in less than a month. There are already a few people that are considering this, so don't miss this opportunity.
As Josh Covington will be spending time as Youth Minister, he will have less time to coordinate or physically do the work needed for maintenance and improvements for the building. Anyone interested in that position should contact Kevin Eby.
The ladies at the Women's retreat also came up with some ideas for improving communications to people that attend on Sunday morning but are not very connected to daily or weekly communications since they do not have internet access.
As we prepare for the annual Celebration, expect to see more of these needed roles published and communicated and emphasized for 2012. The whole idea is to get more people involved in relationships and service is a great way to build relationships.
Fellowship
Tony mentioned that the upcoming marriage retreat ( Nov 4,5 ) will be a great time of fellowship in several circles. Tony and Josh Wilson are encouraging couples to invite close friends to come to this weekend with them. A close friend does not have to be someone within the church body, so please recognize that this time is for people to relate to each other and be accountable to each other in addition to the instruction.
We also agreed that we would add a Church Retreat at Wesley Woods next year. The men's retreat and the women's retreat are good, but many of the families have fond memories of the traditions experienced at Wesley Woods and as our body fills with young children again, this seems to be a great idea.
Finances
We currently have a net income of about $5,000 for 2011. If we replace the heat pump for Mike's office, that will evaporate most of the savings intended for a new parking lot. The initial budget for 2012 has increased the budget for staff and for building and grounds to start saving againg this next year.
Building and Grounds
With the sign in place, and the lower maintenance floors in place, the landscaping seems to be the next small improvement. There are components of landscaping that include the architect of a plan and the implementation and upkeep with the landscaping. Both seem achievable for 2012.
It would be nice if the landscaping would mitigate some of the water problems that we are having during heavy rain seasons.
We continue to hear the need for a new parking lot, but we will need to wait until resources are available.
It was noted that the pews are still present in the youth room. Kevin said he would set them out by the road soon. The network of people that would find a good home for those pews is very amazing. We just might not find out where they serve next.
A quote to recover all the remaining pews in the sanctuary was given to us but the work has not been scheduled. Like the heating and air work, businesses that are providing service to us are having trouble keeping employees that can complete the work requested.
Church Calendar
Oct--
8 - Administration Meeting
9 - Lord's Supper
14-16 - Fall Retreat ( B.A.S.I.C. )
14-16 - Family Life marriage conference in Louisville
Nov--
4,5 - Family Life marriage weekend ( Wilson and Jones leading )
6 - Lord's Supper
20 - Fellowship meal after church ( Thanksgiving as a body )
Dec--
4 - Lord's Supper
Jan--
1 - Lord's Supper
7 - Administration meeting
29 - Celebration
Feb--
5 - Lord's Supper
5 - Super Bowl
Aug--
24 - Family Retreat at Wesley Woods
Sep--
14-16 - Men's Retreat at Wesley Woods
