Responsibilities:- Collect offerings each week and record charitable giving by individual.
- Total offerings and make deposit each week
- Report total of income by category to the treasurer each week. The categories include general offerings, special offerings, book purchases, camp fees, etc. Money that is given to the church for books, camp or anything else that is tied to something that the giver receives can not be reported as a charitable deduction.
- Report year end giving to individual givers for tax purposes ( after reconciling with treasurer )
- Respect the privacy of the individual givers at all times.
Characteristics / Requirements:- Trustworthy with money and private information.
- Conscientious about records that can be audited.
- Discipline to set aside 30 minutes to an hour per deposit and 4 to 8 hours per annual report.
- Available to meet with the administration team for budget planning purposes in the fall.
Responsibilities:- Pay all bills ( mostly automated ), but also requires going through mail for some vendors and customers
- Pay Staff ( Pastor bi-monthly, Music Minister monthly, Church Plant Pastor monthly, Custodian bi-monthly )
- Report giving and expenses to body on a regular basis ( communication avoids surprises )
- Report Quarterly Financial Statements to the Administration team and the Elders
- Pay ministries that are receiving a percentage of our quarterly income
- Pay Income Tax on Quarterly basis ( Federal 941, Lexington Wage, Fayette School, currently not paying state taxes for any employees )
- Record income on a weekly basis as reported by Financial Secretary
- Write checks for reimbursements of expenses as needed ( receipts for payment required along with signature )
- Reconcile all accounts on a monthly basis
- Report returned offering checks to financial secretary
- Provide Staff with W2 information by January 31 each year
- Store all financial records in an organized manner ( paper trail stays with treasurer )
- Provide Annual Report to administration team at the end of the year after everything is reconciled.
Characteristics / Requirements:- Trustworthy with ability to write checks under authority of elders and administration team
- Conscientious about records that can be audited.
- Discipline to set aside 1-2 hours per week, 2-4 hours per month, 2-4 hours per quarter and 8-16 hours per annual report.
- General business background and familiarity with accounting practices
- Computer that can support QuickBooks ( Assuming need to tie into financial history )
- Available to meet with the administration team for budget planning purposes in the fall.
