Attendees:
Tony Jones, Jackie Eby, Tim Scott, James Davis, Dan Thurman
Next Meeting:
Saturday, April 13, 8:00 AM
Purpose of Administration Meeting:
Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord
- Discipleship
- Evangelism
- Worship
- Service
- Fellowship
Specific Topics
discussed this month:
2013 Roles
We spent quite a bit of time reviewing the open roles. We are thankful for the way that the Lord has always provided gifted people to fill the roles that are available. Of all the roles available, the one that is most pressing to the administration team is the Preschool position. The ability to minister to our children is very important, not only to our children, but to us as a body. Gayle Thomas has served in this role very well and had developed a plan and methods ( experience ). Her replacement may not have the experience to start, but God will provide whatever is necessary to the person that takes this role.
There are other roles as well:
- Preschool
- Childrens' Church ( someone to walk along side Joe Howard, who is doing a wonderful job )
- Adult Discipleship
- VBS Director and Assistant
- Hospitality - ( ie. the chicken lady )
- Preschool Teachers ( several of them )
- Nursery Workers ( lots of them )
- Treasurer
God may work within the parents of the children to come up with a plan for 2013, but we are not limited to that pool of workers. We will be looking for someone that is faithful, available and gifted in teaching. The elders may meet with the parents to make sure that progress is being made.
There was some discussion about hiring someone outside the body to love our children, that wasn't ruled out, but we believe that someone on the inside might have an advantage.
2012 Christian Life Survey
We went through each of the questions and reviewed the results from 28 people that completed the survey.
Here are a few observations and possible themes that we discussed within the survey:
- 19 people have been a Christian since childhood ( of the 8 people with adult conversions, only 1 was less than 5 years ago )
- Our conversion experiences were largely quiet and/or personal. ( only 5 were emotional or dramatic )
- Our journeys are in commitment to Christ's Lordship, in obedience to Him
- We like to learn primarily by doing, but strong secondary of reading.
- Our time is more valuable than our money ( we have more books than we have time to read )
- Many people have not had the opportunity to attend an Encounter God Weekend
- We expressed a desire for corporate Bible Study and Biblical Discipleship
The elders have invited a few men to attend a leadership retreat next week to go deeper on potential themes. We should expect to hear more from the elders at the celebration at the end of the month.
Discipleship
Get plugged into the body by joining one of the following small groups!
- Monday - Men's Prayer group at Wilson's
- Tuesday - Women's Prayer group at Wilson's
- Tuesday - Westerfield Group
- Wednesday - River of Life Group
- Thursday - "The Posse"
- Thursday - Barth Group
- Friday - Jones Group
- Sunday - Youth Group
The only topic that we discussed about the small groups was a need for reteaching some of the history of small groups at other churches that use this model and to pray about leadership that may be able to knit the existing groups together in a way that would provide all members to operate more effectively together when we gather corporately. Lots of brainstorming here, but until leadership is provided, the ideas will remain in the brainstorming stage.
Fellowship
Looking for a new hospitality leader to coordinate our corporate fellowship at picnics and meals.
Evangelism
We will be starting our prayer and worship service on January 18th.. As we pray and worship with the community in mind, we will be "marching around the building" a few times as Joshua marched around Jericho. It will be hard for the community cookouts to be better than 2012, but marching and praying and worshiping can't hurt..
We collected $2,895 in Lottie Moon offerings and have sent that total of support to the KBC to further God's work in evangelism overseas. The elders reviewed the giving percentages and would like to keep the current allocation that is heavily weighted toward international missions.
There was mention of our body being involved in more mission trips within the survey. It was not a theme, but it was mentioned and heard.
Secondarily, we will look to more investment in the community. We are waiting for God to provide leadership for Evangelism team.
Finances
We reviewed the 2013 Budget and wanted to make a few adjustments to the definitions and the long term goals that will help to consolidate (simplify) the presentation of the budget. There was some discussion about moving the salaries of the staff into the ministry that they serve so that the body can better see what areas we are investing in. We decided that keeping the staff separate did offer an advantage and that we can provide a breakdown of the staff by ministry for those that request more details.
2012 Offerings ($166K) were significantly higher than budgeted and a large portion of the increase was due to one employer paying one member in late 2012 instead of early 2013. Although God could easily find another way to increase the 2013 offerings, for budgeting purposes, we believe that the 2013 Offerings will be closer to the 2011 Offerings ($133K).
Kevin will incorporate all the suggestions into the 2013 Budget and send it to the Administration team prior to the leader's retreat.
Building and Grounds
Van and Dan have completed all the primary plumbing issues with plans to continue modernization of the thrones in the fellowship hall. Those changes should meet ADA regulations where the original thrones fall short.
We will also be continuing the second phase of replacing the air handlers and compressors as soon as our HVAC servicer is able in 2013. The first phase in 2012 seem to be working well even though we are struggling with a few thermostat setting and air circulation issues.
There was a suggestion that we split the utilities costs with all users of the building, but instead, we decided that it may be better to just recommunicate the total cost of building and grounds from year to year. Ultimately, this is a decision by the elders to minister to the other bodies within the community.
Church Calendar
We only briefly reviewed the upcoming events and deferred setting any more events until after the leadership meeting where needs of the body will be discussed and planned in prayer. The administration team foresees an Encounter God Weekend sometime in the spring, but details about bible studies, weekends, special speakers and any other details will be communicated further at the celebration at the end of the month.
Jan--
4-6 - B.A.S.I.C. College Winter Retreat
5 - Administration Meeting ( 8:00 AM )
6 - Lord's Supper
11-13 - Leaders Retreat
18 - Friday Night Prayer and Worship Service ( march in silence #1)
18-20 - B.A.S.I.C Youth Winter Retreat
27 - Celebration
Feb--
3 - Lord's Supper
3 - Super Bowl
22 - Friday Night Prayer and Worship Service ( march in silence #2)
Mar--
3 - Lord's Supper
22 - Friday Night Prayer and Worship Service ( march in silence #3)
24 - Palm Sunday
31 - Easter
Apr--
1-5 Fayette County Schools Spring Break
7 - Lord's Supper
13 - Administration Meeting ( 8:00 AM )
19 - Friday Night Prayer and Worship Service ( march in silence #4, then trumpets)
May--
5 – Lord’s Supper
12 – Mother’s Day
16 – Third Thursday ( Cookout #1 )
17- Friday Night Prayer and Worship Service
