Administration Meeting Minutes - April 14, 2012

Attendees:
Tony Jones, Mike Brady, James Davis, Jackie Eby

Next Meeting:
Saturday, July 7, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Lots of opportunity for new and old members to get plugged into the body by joining one of the following small groups:

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group ( aka "College Group" )
• Thursday - Westerfield Group 
• Friday - Jones Group
• Sunday - Youth Group

We are also looking for ways to integrate some of the teaching and practice from the recent D-Now! weekend for the youth with the rest of the body.  Several ideas are being staged and we are excited about how those develop.

Last quarter, there was discussion about the need for a leader in charge of discipleship. Dr. Scott thought this leader might be one that could see how freedom and discipline are related and be able to recognize and coach discipleship when it is seen. This person would also serve as a spokesman for the church in the encouragement of the body to make disciples.   Those are still great needs for our body and we are praying that God would make someone available for this.


Evangelism
There will be an organizational meeting for the Community Cookouts over the summer.  There is some excitement about the idea of tying D-Now!, VBS and the Community Cookout all together with a message to the community and to ourselves in terms of being prepared to share the gospel along with our testimony out of obedience to the great commission.

The smooth operation of the food preparation and the distribution was a highlight of 2011, but in 2012 we would like to see more people involved in getting more personal contacts prior to the night for awareness and more personal contacts at the cookout as well. We really would like to see the small groups become more involved with this ministry for the one week in those five months.

There will be a meeting on the THird THursday of April to prepare for the THird THursday cookouts in May through September.  We hope that by having a regular schedule that it will easier for us to communicate the opportunity to the community ahead of time and to help us as adults catch up with the lessons that the youth learned from the D-Now weekend.

--- Organizational Meeting for THird THursday : April 19th

• God's Desire: May 17th
• Man's Problem: June 21st
• God's Solution: July 19th
• Man's Response: August 16th
• God's work: September 20th

Service
In the area of service we discussed how we might better encourage the body to be involved in some of the very important ministries that are such a blessing to those that are currently filling the gaps.  Here are some of the current positions that are available:

• Treasurer
• Building Maintenance
• Mercy
• Evangelism
• Discipleship
• Missions
• VBS Assistant Director

Since our body has long been a body that is service oriented, it was suggested that we attempt to add more service projects to the community cookout.  This might lead to a name change like "Community Day" or maybe something more creative.  Some service suggestions...  while you eat, we will wash your car.  while you eat, we will check your car for maintenance needs, etc, etc.

Finances
The finances for 2012 have been more than enough for us to get started on some major expenses that have been deferred for a while.  This past quarter we received quotes from three different companies to restore our heating and cooling capacity to full strength.

All three companies are willing to work with us in the next month as we get started on that.  James Davis will also be getting some quotes for the parking lot work so that we can determine how much we can spend on the HVAC and still do the parking lot this year.

It was agreed that we want to increase the heating and cooling capacity in the Sanctuary, but that the existing capacity of functional units should be sufficient in the rest of the building.

Building and Grounds
All in attendance agreed that the paying our lawn service to maintain the landscaping would be an excellent thing to do.  This would allow our May 12 work day to focus on a wider variety of smaller jobs that need to be done around the church.  Tommie Martin and Jackie are accumulating a list of work items for volunteers to complete on May 12.

Josh and Kevin met with the future Eagle Scout that has proposed building a picnic shelter next to the new parking lot.  He and his father believe that summer time would be best for this project.  The elders approved the selection of the project and the location at the Administration meeting today.



Church Calendar


Apr--
19 - Organizational meeting for Community Cookouts
20-22 - Women of Joy Conference ( See Carol Davis )
26-29 - Men's Retreat at B.A.S.I.C. ( Leaving from church early Thursday afternoon )

May--
6 - Lord's Supper
12 - Work Day ( trimming trees, spreading mulch, planting trees, etc )
17 - Community Cookout #1
20 - Church Picnic at Shilito
22 - Primary Election ( church opens at 5:30 AM )

Jun--
3 - Lord's Supper
13-25 - Dr Tim and Dr Kim to Ecuador  ( Need childrens chewable multivitamins )
21 - Community Cookout #2

Jul--
1 - Lord's Supper
7 - Administration Meeting
8-14 Youth Camp at B.A.S.I.C.
19 Community Cookout #3
23-27 Vacation Bible School -  Amazing Wonders

Aug--
5 - Lord's Supper
16 - Community Cookout #4
24 - Family Retreat at Wesley Woods

Sep--
2 - Lord's Supper
14-16 - Men's Retreat at Wesley Woods
20 - Community Cookout #5

Oct--
7 - Lord's Supper
7-13 - Mancation
20-21 - Tough Mudder (KY)