Work List for Fall and Winter

Outside:

• Two new downspouts in corner that drain directly to the water retention basin instead of the basement.
• Pull weeds and cut back the perennials in the front of the church
• Trim hedges in front of the parking lot
• Plant tree (or trees) and spread sand and rocks at the bottom of the building
• Check security light function and timings
  

Hiring a plumber for the following items:

• Repair baptistry heater ( water heater or jacuzzi heater instead of current system)
• Repair water fountain near the community library

Foyer:

• Install silver track lighting above the community library
• Patch over the holes where the decorative fountain was and repaint
• Talk with Josh about ideas for the community library

Sanctuary:

• Redo the lighting on the stage ( direction, amount, appearance )
  
• Build a wide canvass for projection ( alternatively, replace with multiple, smaller LCD monitors closer to the people )
• Install projector and monitor in a more attractive and hidden manner
  
• Reorient sound board
  
• Prepare ceiling for painting
  
• Design and build new altar in front of stage ( no more wires, cables, cords )
• Blend baptistry design with the altar ( stones, brook, river )
  
• Replace doors between sanctuary and foyer to open things up ( taller doors )
  

Fellowship Hall:

• Waterproof the closet in front ( tear down wall to make more usable?)
• Replace kitchen countertop
• Repair left kitchen sink ( it leaks )
• Replace ceiling tiles
• Remodel both bath rooms ( new sinks, cabinets, exhaust fans, lights )
  
• Remove all the multi-line business phone infrastructure
• Repair or remove ceiling tiles in fan / storage / sink rooms
• Insulate (plug) the unused dryer vent

Education Wing:

• Cabinets and counter tops
  
• Six switch light panel ( or dry wall over portion of junction box )
  
• Replace fluorescent fixtures, lights and covers as necessary
• Install video equipment securely
• Finish mudding the Sound Closet
• Replace carpet in all the offices, closets
• Paint all the offices, closets, stairways, hallways ( almost done )
  

Other things that can be done ( wish list after mortgage is paid off ):

• HVAC ( Install air return for the sanctuary )
• Arrange for exterminator to protect building from termites
• Install thermostats that are not adjustable by occupants
• Basketball goal for community
• Repave the parking lot
• Sign

Administration Meeting Minutes - October 10, 2009

Attendees:
Mike Brady, Dan Leahy

Next Meeting:
Saturday, January 9, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that can follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

Discipleship
Mike and Dan passed out a preliminary draft of the By-Laws that they will be presenting in the near future. There are no significant changes since the last time that this was refreshed, but it is good practice to publish these By-Laws to each other so that we can all discuss our creed and culture using the same language. This is especially useful for newer members of the body as they seek to understand how we operate. The elders will also be documenting a few policies that were formerly administered in a more intensive custom manner by the members of the administration team.

Worship
The topic of the Lord's supper was discussed as we replaced communion with a baptism this past week and extended a streak of various reasons for not taking communion together with a priority. The worship service on November 1st will re-establish communion as a priority for our body

Finances
First proposal of 2010 budget was reviewed with the elders in September and the owners of each budget category have reviewed the proposal and have provided feedback supporting the proposal. Elders are continuing to pray about the giving category as it is growing fast and is likely that area that needs some adjustment.

Dan reported that he has made contact with Cornerstone and Travis and expects to see regular payments now. It seems that all parties involved understand the intentionally simple arrangement of $500 per month mailed to Travis.

Although James was not at the meeting, we discussed his proposal that we consider dropping internet and phone service at the building at some point this summer. After informing Dan and Mike that our internet and phone had not been functioning for the last 6 weeks and that we have been unable to find time to meet repairmen at the church to resolve the issue, that cancelling the non-functional internet would seem prudent until a compelling need arises in the future. This will result in a savings of $50 per month. We will keep the phone for now since we believe the phone book is still used by many members of our community.

Building and Grounds:
Josh made great progress on several projects over the summer and we are looking to wrap up a few more yet this year. Many of the work items that were posted in April are already complete, so this list needs to be refreshed for the fall and winter months.

The topic of clutter is again surfacing. The first year without high traffic in the building allowed us to enter the building without being confronted with accumulation of lost and found and repair items, but we have now settled into our new found space are accumulating Tatesbrook clutter instead of LCF clutter. We need to resolve this before it gets worse. Clutter tends to attract more clutter.

The city has sent us information that our share of the Water Quality Management Fee will be $4.32 per month. We are being charged for the shed surface area but I believe that is negligible. The only significant change that we can make would be to replace the asphalt parking lot and drive way with gravel. I think that would save us $3 a month when they do the next survey.

Evangelism:
No Evangelism topics discussed this month.


Church Calendar


October--
23-25 - Women's retreat at Agape Wilderness Retreat

November--
1 - Lord's Supper

December--
6 - Lord's Supper
13 - Christmas Caroling

January--
3 - Lord's Supper
9 - Administration Team Meeting