Trustee

Job Description:
One who is an authorized representative of the church body in legal and financial matters. This involves loans by the church and legal documents with the local, state, and federal governments.

Selection:
Trustees will be appointed by the elders. There should be three active trustees.

Requirements:

• Serve with the church for a significant amount of time.
• Be agreeable to serve as a trustee for at least seven years.
• The trustee would need to be in good legal standing in the community.

Building Maintenance

The following maintenance responsibilities are currently being carried out as an hourly paid position at the church:

Responsibilities:

• Walls ( paint, clean, remodel as necessary )
• Floors ( strip and wax tile, clean or replace carpet )
• HVAC ( schedule and approve work done by qualified professionals )
• Lights ( Replace bulbs, fixtures as necessary [ indoor and outdoor ] )
• Doors ( Keep in good working condition )
• Ceilings ( Purchase, replace, maintain ceiling tiles )
• Bathrooms ( Keep plumbing and ventilation in good working condition )

Characteristics:

• Needs to work independently and keep records of hours and work done
• Flexible with work hours ( Building needs, Budget constraints )
• Occasional Daytime Availability ( Coordinate and meet contractors and deliveries at the building )

Cleaning Job Description

The following cleaning responsibilities are posted on the cleaning room door and are currently being carried out as a paid position at the church:

Sanctuary:

• Clean paper and trash out of pews.
• Place lost and found items in the lost and found cabinet in the basement
• Return Hymnals and Bibles to closet
• Empty trash can in sound room
• Dust pews
• Vacuum

Front Foyer

• Pick up paper and trash
• Place lost and found items in the lost and found cabinet in the basement
• Sweep foyer with dust mop
• Empty trash can by the water fountain
• Clean water fountain with glass cleaner
• Mop foyer

Side Foyer Entrance

• Sweep stairway
• Shake or sweep rug outside door
• Mop with Pine Sol
• Replace rug after floor is dry

Hallways and Unlocked Classrooms

• Pick up paper and trash
• Empty trash cans
• Tile floors: Sweep and mop with Pine Sol
• Carpeted floors: Vacuum
• Clean water fountains with glass cleaner

Bathrooms ( 2 upstairs, 5 downstairs ( don't forget preschool room) )

• Pick up paper and trash
• Sweep out bathrooms
• Mop with Pine Sol
• Clean mirrors with glass cleaner
• Clean sinks and countertops with Pine Sol
• Scrub Toilets
• Replace Soap hand pumps if empty
• Odor control
• Report Maintenance problems
• Restock Toilet Paper ( found under sinks )
• Restock Paper Towels ( found under sinks )

Fellowship Hall and Kitchen

• Move all chairs and tables to the wall
• Sweep with dust mop
• Pick up trash and empty trash can
• Clean kitchen
• Mop with Pine Sol

Cleaning Room

• Put all cleaning products and tools away
• Wash and dry mop heads once a month
• Wash and dry dirty rags

Financial Secretary

Responsibilities:

• Collect offerings each week and record charitable giving by individual.
• Total offerings and make deposit each week
• Report total of income by category to the treasurer each week. The categories include general offerings, special offerings, book purchases, camp fees, etc. Money that is given to the church for books, camp or anything else that is tied to something that the giver receives can not be reported as a charitable deduction.
• Report year end giving to individual givers for tax purposes ( after reconciling with treasurer )
• Respect the privacy of the individual givers at all times.

Characteristics / Requirements:

• Trustworthy with money and private information.
• Conscientious about records that can be audited.
• Discipline to set aside 30 minutes to an hour per deposit and 4 to 8 hours per annual report.
• Available to meet with the administration team for budget planning purposes in the fall.

Treasurer

Responsibilities:

• Pay all bills ( mostly automated ), but also requires going through mail for some vendors and customers
• Pay Staff ( Pastor bi-monthly, Music Minister monthly, Church Plant Pastor monthly, Custodian bi-monthly )
• Report giving and expenses to body on a regular basis ( communication avoids surprises )
• Report Quarterly Financial Statements to the Administration team and the Elders
• Pay ministries that are receiving a percentage of our quarterly income
  
• Pay Income Tax on Quarterly basis ( Federal 941, Lexington Wage, Fayette School, currently not paying state taxes for any employees )
• Record income on a weekly basis as reported by Financial Secretary
• Write checks for reimbursements of expenses as needed ( receipts for payment required along with signature )
• Reconcile all accounts on a monthly basis
• Report returned offering checks to financial secretary
• Provide Staff with W2 information by January 31 each year
• Store all financial records in an organized manner ( paper trail stays with treasurer )
• Provide Annual Report to administration team at the end of the year after everything is reconciled.

Characteristics / Requirements:

• Trustworthy with ability to write checks under authority of elders and administration team
• Conscientious about records that can be audited.
• Discipline to set aside 1-2 hours per week, 2-4 hours per month, 2-4 hours per quarter and 8-16 hours per annual report.
• General business background and familiarity with accounting practices
• Computer that can support QuickBooks ( Assuming need to tie into financial history )
• Available to meet with the administration team for budget planning purposes in the fall.

Sunday Morning Setup

Here are all the things that have to be done on a Sunday morning before the worship team arrives for practice at 9:00 AM. Thanks to Jacob Jones for doing all this while I wrote done what he was doing.

1. Unlock doors
2. Turn on lights
3. Check temperatures throughout the building
4. Pull out sound equipment
5. Find lapel microphone, charge batteries
6. Set up keyboard ( stand, keyboard, bench, connections )
7. Remove any extra tables or other furniture from stage and front area
8. Set up microphone stands for instrumentalists
9. Set up music stands for instrumentalists
10. Position monitors
11. Set up guitar stands, put extra stands in corner
12. Hook up microphones, narrow necked EV mics go on stands for musicians
13. Hook up instruments, Silver box ( GND LFT ON, One Filter )
14. Write down microphone numbers for sound board operator
15. Test microphone levels ( adjusting trim to get green signal blinking, no red signal )
16. Test keyboard levels
17. Get video equipment out, adjust keystone, adjust screen size
18. Put music stand in corner for Mike to use for the message
19. Put sound equipment cart away
20. Move lights away from the screen
21. Turn down guitar levels until they arrive
22. Point speakers at aisles
23. Fine tune sound settings

I'm sure that I am missing something. You should plan to complete this in an hour. If everything goes just right, it might be faster.