2008 Building Usage Rates and Agreement

Usage Rates:

• $150 for entire building ( Extra deposit of $100 for single time users, ie. weddings )
  
• $75 for sanctuary or fellowship hall
• $50 for small group room

There are many groups that share the building at 3724 Appian Way. In order to keep the building secure, clean, comfortable, safe and usable for everyone, we have put together the following clean up and lock up responsibilities that need to be completed after each use of the building:

Sanctuary:

• Clean paper and trash out of pews. ( if trash was there before you got there, report to Jackie Eby )
• Place lost and found items in the lost and found cabinet in the basement
• Return Hymnals and Bibles to closet
• Check trash can in sound room
• Vacuum if necessary

Front Foyer

• Pick up paper and trash
  
• Place lost and found items in the lost and found cabinet in the basement
• Sweep foyer if necessary
• Check trash can by the water fountain

Bathrooms ( 2 upstairs, 4 downstairs )

• Pick up paper and trash
• Empty trash cans if more than half full

Fellowship Hall and Kitchen

• Move all chairs and tables to the wall
• Sweep with dust mop
• Pick up trash and empty trash can
• Clean kitchen if necessary

Stairways

• Make sure all stairways are completely clear of objects ( stairways are not closets)
  
• Pick up trash
  

Cleaning Room

• Put all cleaning products and tools away

Miscellaneous

• Set Thermostats to 69 Heat in Winter, 74 Cool in Summer
• Lock all doors

Thank you!

Clutter accumulating again...

The problems are not near as bad as they were last year when we broke a bunch of bad habits and drew lines about storage space but they are approaching that level. I've documented a few of the items left around the building so that people will know when they start disappearing.

New cleaning schedule for 2007

Now that we have nearly got the building organized ( only a few storage details to close on now) into shape and are able to move to the steady state of weekly cleaning, Kara has asked for an adjustment to her schedule.

I have cleared Thursday and Friday afternoons on a regular basis with Jackie and posted them to the church building calender: Regular Building Use Calendar

For special (non-regular) use of the building, please contact Jackie Eby directly so she can coordinate any changes in the building schedule

Fellowship Hall Allocation

After discussion with Gregg and Kent, we have made the following changes to the allocation of the building so that the LCF / Mars Hill / Coffee Shop can have more locked storage and the table and chairs can be kept closer to the location where they are used. Tatesbrook agrees that this is good situation for all of the users.

However, we need for each user of the building to return the tables and chairs to this location in order for us to clean the rest of the building. We have already attempted this a few times, so we recognize that this adjustment will take time.

Education Wing Allocation

After discussion with Gregg and Kent in early December, we have agreed on Gregg's proposal that none of the classrooms be allocated to Mars Hill since they don't have locks. Since they are community territory, Kara has begun the process of cleaning them up.

In December, Kara scraped black stains off of the floors and moved the chairs and tables to their new area twice, but the chairs and tables still make their way back...

In order for Tatesbrook to do the next step ( strip and wax floors so they can be mopped easily by one person ), we will need for all the owners to know that the tables and chairs belong in the LCF/Mars Hill/Coffee Shop storage in the fellowship hall as Kent and Gregg proposed.

Now that we have reduced the clutter, we will also be reducing the size of the lost and found tables. Two of the three pieces of furniture in the hall will be gone in January. If anyone would like to have them, please let me know.

Progress towards Cleanliness

LCF cleaned out the sound room this last week while Kara took ThanksGiving week off. After touring the building this evening. I agree with Kara that we are done with the organization phase and ready to move to just cleaning and maintenance.

Completed:
Summer - Two full dumpsters plus 6 Herbies per week or so plus overflow at times.
Week 0 - Extra clutter removal throughout the building to prepare for the debate on Oct 16th ( 7 Herbies plus overflow thrown away on 12th )
Week 1 - Sanctuary Closets / Mike's Office ( 6 Herbies thrown away on 19th )
Week 2 - Mike's Office / Supply Closets ( 4 Herbies thrown away on 27th )
Week 3 - Bookstore ( 6 Herbies thrown away on Nov 2nd )
Week 4 - Supplies / Kitchen Closets ( 7 Herbies, lots of paint and other overflow thrown away on Nov 9th)
Week 5 - Bathroom / Closet in front of fellowship hall / Classrooms ( 5 Herbies on Nov 16th )
Week 6 - Tatesbrook junk out of locked LCF Storage ( 4 Herbies on Nov 23rd)
Week 7/8 - Sound Room Closet ( 5 Herbies on Nov 30th )
Proposed:

After a short conversation with Gregg and Kent tomorrow, I think we are done! Great Job!

Progress towards Cleanliness

LCF and Mars Hill did a great deal of clean up on Monday. Kara cleaned and organized the Kitchen on Wednesday. Next week it is the Sound Room across from Mike's office. Kent and Gregg are working on a plan for the cabinets and their contents.

If anyone has any suggestions about where we point Kara in December, please let me know!

Completed:
Summer - Two full dumpsters plus 6 Herbies per week or so plus overflow at times.

Week 0 - Extra clutter removal throughout the building to prepare for the debate on Oct 16th ( 7 Herbies plus overflow thrown away on 12th )
Week 1 - Sanctuary Closets / Mike's Office ( 6 Herbies thrown away on 19th )
Week 2 - Mike's Office / Supply Closets ( 4 Herbies thrown away on 27th )
Week 3 - Bookstore ( 6 Herbies thrown away on Nov 2nd )
Week 4 - Supplies / Kitchen Closets ( 7 Herbies, lots of paint and other overflow thrown away on Nov 9th)
Week 5 - Bathroom / Closet in front of fellowship hall / Classrooms ( 5 Herbies on Nov 16th )
Week 6 - Tatesbrook junk out of locked LCF Storage ( to be thrown away on Nov 18th )

Proposed:
Week 7 - Sound Room Closet ( to be thrown away on Nov 30th )
Week 8 – Please provide input to Kevin ( to be thrown away on Dec 7th )
Week 9 – Please provide input to Kevin ( to be thrown away on Dec 14th )

Claim these Items by November 18th

LCF and Mars Hill made a significant contribution to the clutter clean up this week. On Monday, after Mars Hill was finished, they cleaned out their locked closet. A great deal of the contents that they were able to throw away were old, valueless things from Tatesbrook in the back of the closet where moth and rust destroy.

But in this case, it was mold and mildew... While cleaning and prepping to paint, LCF found water damage. I'm pretty sure the source of the problem is the elbow on the downspout on that side of the building.

Kara was also able to clean the kitchen ( and reorganize it, of course ). It looks great. Ladies, you need to check this out.

Since this is mostly Tatesbrook stuff and LCF has already approved it going out the door, I'm going to suggest that the Brother's move it directly to Herbies after the Brother's meeting this morning.

I really don't want to miss next week's trash pickup, because we will need the Herbies for the following week when we clean out the Sound Room.

Progress towards Cleanliness

Kara combined weeks 5 and 6 this week and will be filling the week 6 slot by working with Billy to rearrange the Kitchen, LCF Storage and Coffee Shop Storage so that the chairs can be stored near the fellowship hall.

Completed:
Summer - Two full dumpsters plus 6 Herbies per week or so plus overflow at times.

Week 0 - Extra clutter removal throughout the building to prepare for the debate on Oct 16th ( 7 Herbies plus overflow thrown away on 12th )
Week 1 - Sanctuary Closets / Mike's Office ( 6 Herbies thrown away on 19th )
Week 2 - Mike's Office / Supply Closets ( 4 Herbies thrown away on 27th )
Week 3 - Bookstore ( 6 Herbies thrown away on Nov 2nd )
Week 4 - Supplies / Kitchen Closets ( 7 Herbies, lots of paint and other overflow thrown away on Nov 9th)
Week 5 - Bathroom / Closet in front of fellowship hall / Classrooms ( to be thrown away on Nov 16th )

Proposed:
Week 6 - Tatesbrook junk out of unlocked LCF Storage ( to be thrown away on Nov 16th [no waiting period] )
Week 7 - Sound Room Closet ( to be thrown away on Nov 30th )
Week 8 – Please provide input to Kevin ( to be thrown away on Dec 7th )
Week 9 – Please provide input to Kevin ( to be thrown away on Dec 14th )

Claim these Items by November 16th

After cleaning out the 4 & 5 year old room and recleaning some other areas, Kara only came up with a filing cabinet and a storage tub as items to be claimed by November 16th.

It appears that we are seeing the light at the end of the tunnel!

For next week, we will be removing the chairs from the hallway. Kara and Billy are working on a plan to move the chairs to one of LCF's storage areas near the fellowship hall.

There are two carts holding chairs that can fit on one cart so throwing away one cart is a definite goal of mine. Throwing things away is a lot easier than finding storage places in our constrained space.

Progress towards Cleanliness

Kara's injury did not slow her down much, so we replaced the week 4 schedule break with a cleanup of the supplies closets for the kitchen and the cleaning. She is making tremendous progress.

Completed:
Summer - Two full dumpsters plus 6 Herbies per week or so plus overflow at times.

Week 0 - Extra clutter removal throughout the building to prepare for the debate on Oct 16th ( 7 Herbies plus overflow thrown away on 12th )
Week 1 - Sanctuary Closets / Mike's Office ( 6 Herbies thrown away on 19th )
Week 2 - Mike's Office / Supply Closets ( 4 Herbies thrown away on 27th )
Week 3 - Bookstore ( 6 Herbies thrown away on Nov 2nd )
Week 4 - Supplies / Kitchen Closets ( to be thrown away on Nov 9th)

Proposed:
Week 5 - Bathroom / Closet in front of fellowship hall ( to be thrown away on Nov 16th )
Week 6 - Classroom clutter on floor/cabinets ( to be thrown away on Nov 23rd )
Week 7 - Sound Room Closet ( to be thrown away on Nov 30th )
Week 8 – Please provide input to Kevin ( to be thrown away on Dec 7th )
Week 9 – Please provide input to Kevin ( to be thrown away on Dec 14th )

Claim these Items by November 9th

Kara went through the cleaning and kitchen supply rooms and the mop room and has moved all of the paint and maintenance items to the lost and found area at the end of the hall.


On November 9th, she will fill all the paint cans with kitty litter and take them to the curb.


In my 17 years at Tatesbrook, I have never seen the supply closets so organized and clutter free. There are a few electrical items that may be valuable so you may want to look through the clutter this week.


We have been given some more red stackable chairs so we may be able to get rid of the metal chairs on bulky racks that seem to live in the hall lately.

Sanctuary Allocation

Fellowship Hall Allocation

Education Wing Allocation

In recent walk throughs of the building with Kara and with LCF, it has become clear that there needs to be a map of ownership of areas of the building. After much discussion, this is what we believe is the current ownership of the areas in the Education wing for 2006.

Claim these Items by November 2nd

GOOD NEWS!

We are down to one shelf of clutter for this week! That means we can eliminate a clutter collecting table from the hall next week!

The pictured items are headed toward Good Will or the curb on November 2nd.

Progress towards Cleanliness

Due to an injury, Kara will be taking it easy this week if she works at all, so I have moved the schedule back one week.

James Davis, Kent Pittard, Gregg Greer and I walked through the entire building this morning as well. After the walk through, we decided to move the Sound Room Closet to later in the month so that LCF and Tatesbrook can remove some of the clutter before Kara gets to it.

Completed:
Summer - Two full dumpsters plus 6 Herbies per week or so plus overflow at times.

Week 0 - Extra clutter removal throughout the building to prepare for the debate on Oct 16th ( 7 Herbies plus overflow thrown away on 12th )
Week 1 - Sanctuary Closets / Mike's Office ( 6 Herbies thrown away on 19th )
Week 2 - Mike's Office / Supply Closets ( 4 Herbies thrown away on 27th )
Week 3 - Bookstore ( to be thrown away on Nov 2nd )

Proposed:
Week 4 - Break
Week 5 - Bathroom / Closet in front of fellowship hall ( to be thrown away on Nov 16th )
Week 6 - Classroom clutter on floor/cabinets ( to be thrown away on Nov 23rd )
Week 7 - Sound Room Closet ( to be thrown away on Nov 30th )
Week 8 – Please provide input to Kevin ( to be thrown away on Dec 7th )
Week 9 – Please provide input to Kevin ( to be thrown away on Dec 14th )

Strip and Wax Floors

Tim Padget will be stripping and waxing the floors in the fellowship hall on Friday, October 27.

He has reserved the church from 9:00 AM to 3:00 PM.

The floors will ready for use by 5:00 PM for the coffee shop that evening.

Tim will also be providing the church with a few industrial grade vacuum cleaners that are still in good condition, so there will likely be a few old residential grade vacuums appearing in the clutter pile for November 2nd.

All vacuums should be labeled as to where they are to be used, who they belong to, and where they are to be stored.

Plans for progress toward Cleanliness

In an effort to help people know when the clutter was collected and removed from the building, I have taken pictures of what we are throwing out as we go.

If you are missing something valuable, please check the lost and found area first... to see if you can rescue it.

If it is not in the lost and found area, then please check the pictures on the following website:
Cleanliness

Our intent is not to throw away anything valuable to anyone. Our intent is to provide a clean and safe environment for all users of the building. As you attempt to clean up the clutter, I would encourage you to continue to use the shed as a temporary staging area as the clutter moves toward the trash, but please be aware that it is also a very unsafe place that will need to be torn down in the not too distant future.

As you prepare to remove clutter, please be considerate of others and do not simply move it to other areas of the building as a shortcut.

Kara is working with me to choose the next areas to address, so please provide me with any input about areas that you feel are off limits. Right now, our plans are to proceed as follows:

Completed:
Summer - Two full dumpsters plus 6 Herbies per week or so plus overflow at times.

Week 0 - Extra clutter removal throughout the building to prepare for the debate on Oct 16th ( Seven Herbies full plus overflow thrown away on 12th )
Week 1 - Sanctuary Closets / Mike's Office ( 6 Herbies full thrown away on 19th )
Week 2 - Mike's Office / Supply Closets ( to be thrown away on 27th )

Proposed:
Week 3 - Bookstore ( to be thrown away on Nov 2nd )
Week 4 - Sound Room Closet ( to be thrown away on Nov 7th )
Week 5 - Classroom clutter on floor ( to be thrown away on Nov 16th )
Week 6 - Bathroom / Closet in front of fellowship hall ( to be thrown away on Nov 23th )
Week 7 – Please provide input to Kevin ( to be thrown away on Nov 30th )
Week 8 – Please provide input to Kevin ( to be thrown away on Dec 7th )

Communication is a key to this being successful. Please let me know if there is anything we can do better!

Claim these items by October 27th

Kara has cleaned out the first week of clutter and left the table for the second week. This set of clutter came from the two supply closets in the back of the fellowship hall.

Some really encouraging observations so far:
1) Kara is making good progress toward being able to clean
2) LCF spent time last Thursday to clear out a few things from the hall and stairs before Kara got to them. This will take a few weeks off of the total time to clean the place up. Thanks!