Administration Meeting Minutes - April 13, 2013

Attendees:
Tony Jones, Jackie Eby, Dan Thurman, Mike Brady, Josh Covington

Next Meeting:
Saturday, July 6, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Tuesday - Westerfield Group 
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group 
• Friday - Jones Group
• Sunday - Youth Group

Fellowship
Picnics to be scheduled...  June 2nd is the first one.    The Men's Retreat and Women's Retreat on the Hill are coming up shortly.  The purpose there is discipleship, but there is lots of fellowship, too.   Don't pass up these great opportunities.

Evangelism
Our cookout organization meeting is this coming Thursday ( April 18th ).   Anyone interested in planning improvements is welcome.

One huge improvement is the picnic tables from Smiley.  Another improvement in the works is a 15' x 30' shelter from the sun during those hot months of July and August!  We are blessed to have boy scouts that want to pitch in with us as we minister to the community.

Finances 
Our giving in the first quarter was down $10K from our budgeted giving.  We have controlled discretionary spending well and have spent $5K less than what was budgeted, but that still leaves us with a $5K shortfall.

There were several projects planned in the budget and a few that were discussed today that may not be feasible if the giving does not return to our budgeted level.

Building and Grounds
One order of business is to contact the people that are running a business in our parking lot and let them know that it is private property and some of the equipment that they are storing is dangerous.   We talked with the police and they suggested we start by just having the vehicles towed at the owner's expense.

Another order of business is to again see if we can train the users of the building to not have the thermostats set in a way that is wasting electricity at an alarming rate.  As we attempt to get by with less income, we are going to need to communicate the costs more effectively to all users of the building.

We are also going to be dropping the outdoor work day mulching and having our new landscape company do that work.  We will have other things to do like preparing for our shelter and protecting the new picnic tables.

There were quite a few comments about the condition of the pews.  Dan has been getting them repaired but the 30 year old fabric is really dirty.  Jackie will be calling someone to get a quote on having them reupholstered.


Church Calendar

Apr--
18 - Cookout organizational meeting
20 - Work day ( Stain picnic tables, prep for concrete, trim trees, dust lights, replace light bulbs, etc )
25-28 Men's Retreat ( B.A.S.I.C. )

May--
3-5 -- Women's Retreat ( B.A.S.I.C. )
5 – Lord’s Supper
10-11 -- Youth Lock-In
12 – Mother’s Day
16 – Third Thursday  ( Cookout #1 )
17- Friday Night Prayer and Worship Service

June --
2 -- Lord's Supper
2 -- Ordination
2 -- Church Picnic at Shilito
12-25 -- Ecuador Mission Trip
16 -- Father's Day
20 -- Third Thursday ( Cookout #2 )
21 -- Friday Night Prayer and Worship Service

July --
6 -- Administration Meeting
7 -- Lord's Supper
7-13 -- B.A.S.I.C. Leadership Camp for Youth
8-12 -- Wesley Woods ( 6th Grade )
15-19 -- Boones Creek ( 1st through 5th Grade )
18 -- Third Thursday ( Cookout #3 )
19 -- Friday Night Prayer and Worship Service

August --
4 -- Lord's Supper
15 -- Third Thursday ( Cookout #4 )
19 -- Friday Night Prayer and Worship Service
23-25 Family Retreat

September --
1 -- Lord's Supper
13-15 -- D-Now
19 -- Third Thursday ( Cookout #5 )
20 -- Friday Night Prayer and Worship Service
20-22 -- Men's Retreat ( Wesley Woods )

October --
Encounter Weekend