Administration Meeting Minutes - August 26, 2006

Attendees:
Josh Wilson, Scott Faulkner, Cindy Faulkner, James Davis, Matt Hind, Kim Hind, Carol Davis

Next Meeting:
Saturday, September 23, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that can follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

Finances:
Offerings down for the summer, but still above our budget for the year. No extra payments on the mortgage the last few months and our checking account balance is going down, but nothing out of the usual.

Job Posting:
One of the goals of this team was to identify jobs that could make our ministry better and to better utilize some members that would like to contribute time and service but just don't know where to start. We have made some progress and still have a few roles

• Sound Mix ( Joe Joe and Josh have begun training )
• Greeting ( Brenda Jones, DonnaMarie, Kim Hind, others?!? )
• Maintaining a list of small repairs around the building ( need volunteer )
• Mercy administrator ( need volunteer )
• Moving Trash to curb on Thursday night ( need volunteer)
  When I returned from weekends in Indiana during July, I found all seven herbies were full and most of them had the lids open. This makes it difficult to roll them up the hill while they are full of rain water. We could really use someone to do this on a weekly basis.
• Maintain a rack of pamphlets in the new bookstore (see Mike if you are interested)
• Organizing a Preventative Maintenance program for cars and homes for members in need of help ( need volunteer )

Building: ( Donovan/Kevin )
The Steeple repair is the top priority and windows are a close second. The administration team decided to tear it down at the work day in July. That did not occur and has not occured yet, but plans to repair it are still in the works. We also added a few new items to the list.

• Number of trailers is shrinking (good work!) but the one legal trailer needs to be parked next to the shed to keep the place looking a little better
• One more window at dangerous point of falling out
• Repair the plumbing leading to the outside faucet in the rear of the building ( one of the other churches used it again not knowing that it would flood the nursery )
• HVAC ( Install air return for the sanctuary, Fix second upstairs thermostat for youth room, clean out the Mars Hill refrigerator so it can be moved, clean out junk from cleaning supply room, Ventilation for Sound room for equipment, workers and most importantly the thermostat, check out condensation in cleaning supply room )
• Remove brick mail box - replace with a normal mailbox in one of the community's cluster of mail boxes. Safer for drivers pulling out of driveway, elimination of an eye-sore.
• Baptristy is in need of cleaning and repair

A few work items that occured during August:

• Parking Lot stripe painting has begun ( Thanks Theresa )
• HVAC ducts have been repaired above Mike's office ( improves cooling capacity, reduces electric costs )
• Toilets have been repaired ( reduces water costs )

Youth: ( Matt )
The first 5th Quarter went well, but flyers did not seem to work. Our church is relational and will always depend on relationship for growth in any area. Considering breaking up middle school and high school. Considering hooking up with First Priority to have closer relationship to Tates Creek.

College: ( Josh )
College group will be going to Bob's Fall Retreat. Josh also observed that the magnets, flyers, cards are not effective in reaching people. To be successful integrating college students into the church, we will have to have them over for lunch and start relationships with them.

Calendar
We added the following dates to the church calendar:

Fifth Quarters:
Sept 1 - After Madison Central
Oct 13 - After Scott County
Oct 27 - After Woodford County

Main Church Calendar

August--
20- First day of College Shuttle
21- First Children's Church
25-27 Church campout
26- Administration meeting at campout

September--
1 - Fifth Quarter
3- Lord's Supper
16- Brother's meeting
23- Administration meeting
29- Fifth Quarter
29-Oct 1 - Youth campout

October--
1- Lord's Supper
13- Fifth Quarter
16- Mayoral Debate?
20-22 Bob's Fall Retreat
21- Brother's meeting
27- Fifth Quarter
28- Administration meeting

November--