Administration Meeting Minutes - April 2, 2011

Attendees:
Josh Covington, Matt Hind, Kim Hind

Next Meeting:
Saturday, July 2, 8:00 AM

Purpose of Administration Meeting:
Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

Discipleship
Instead of measuring any kind of results for any of the groups, the bigger deal is to provide accountability and support for each leader of each group such they remained "plugged in" to God and with the elders. This is a specialized version of equipping the saints that equip the saints in the following groups:

• Jones Group
• Cheatham Group
• Brady Group ( aka "The Posse" )
• River of Life Group
• Barth Group ( aka "College Group" )

Worship
Video has been moved back to the rear of the building this quarter. We decided to defer the lighting to next year and at the meeting today we agreed that the Praise & Worship budget was not sufficient to handle the purchase of needed equipment. We will purchase acoustic guitar and bass guitar this year even if it goes over the budget.

Fellowship
In the area of fellowship, we discussed the opportunity to fellowship with each other while we are ministering to the community at the community cookouts, but the consensus was that we also needed a few picnics and camp outs this summer.

Evangelism
Matt and Kim purchased everything but the drinks and bread for this Wednesday's cookout.  They will also be purchasing a sign to help us let everyone know what is going on.  Several people have volunteered to help with snacks, deserts, holding posters, set up and tear down, but there is plenty of work to do.  Matt and Kim are still soliciting your help.  We stuffed the current freezers for Wednesday, but we are looking for a box freezer to use the rest of the summer to make preparation a little easier than previous years.

We are also investigating an opportunity to help make back packs of food for school children in the community over the summer.  This is the same program that we contribute to during the school year, but may be more involved with in the summer with facilities and volunteers.

Finances
The finances continue to be provided beyond our expectations. We are grateful for God's provision to our body. As we continue in debt free operation, we will now need to be able to save up for some significant expenses for the facilities in the next few years.



Building and Grounds
Josh, Joje, Michelle and Dan have made some great progress on the first work day in March to freshen up the sanctuary and other indoor areas. The second work day in May will be more like our traditional outdoor spring cleanup.

We discussed the sign as one of the first expenditures to upgrade the facilities. Our thinking is that we would have a sign with "Tatesbrook" on a short convex wall on either side of the driveway so that traffic from either direction would be able to see the entrance and the name of the church.

Given that drivers often crashed into the mailbox years ago, it is important to place the signs up the hill a bit and attempt to layer it into the ground for safety. The consensus at the meeting was to hire a professional to give us a master plan that we can follow as we can afford it.

The plan to the right was submitted by Paul Barker in 1991.  The sign / entrance / wall that we are thinking about would be on either side of Paul's signature.  Materials being considered are rock, brick or wood.

Church Calendar

Apr--
3 - Lord's Supper
6 - Community Cookout
16 - Additional Indoor Work Day ( painting, carpentry )
24 - Easter
28-May 1 - Men's Retreat at B.A.S.I.C

May--
1 - Lord's Supper
4 - Community Cookout
8 - Mother's Day
14 - Outdoor work day ( mulch, tree trimming, dry stone wall building class )
15 - Special speaker - ( Marriage relationships )
20-22 - Weekend of teaching with Bob Warren ( Family relationships )

Jun--
5 - Lord's Supper
5 - Picnic at Shilito ( tentative...  shelter not reserved yet )
8 - Community Cookout
15-28 - Ecuador Mission
27-July 1 - Placeholder for VBS

Jul--
2 - Administration Meeting
3 - Lord's Supper
4 -
13 - Community Cookout
10-16 - Youth Camp
23 - Tough Mudder
31 - Picnic at Shilito ( tentative... shelter not reserved yet )

Aug--
7 - Lord's Supper
10 - Community Cookout
19-21 - Family Camp Out  ( tentative location is Cave Run )

Sep--
4 - Lord's Supper
16-18 - Men's Retreat at Wesley Woods
30-Oct2 - Women's Retreat at Agape Wilderness Camp