Administration Meeting Minutes - April 22, 2006

Attendees:
Mike Brady, Josh Wilson, Matt Hind, Kim Hind, Donovan Lakes

Next Meeting:
Saturday, May 27, 8:00 AM (Kevin won't be there)

Purpose of Administration Meeting:

Developing leaders that can follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

Finances: ( Kevin )
No questions and no discussion about the Quarterly Report. We missed Dan and James.

Job Posting:
One of the goals of this team was to identify jobs that could make our ministry better and to better utilize some members that would like to contribute time and service but just don't know where to start. We have made some progress and still have a few roles

• Sound Mix ( Joe Joe and Josh have begun training )
• Greeting ( Brenda Jones is pulling the WWRP into this role! )
• Maintaining a list of small repairs around the building ( need volunteer )
• Mercy administrator ( need volunteer )
• Moving Trash to curb on Thursday night ( Paul Wilkerson/Paul Baker have begun this! )
• Maintain a rack of pamphlets in the new bookstore

Building: ( Donovan )
The Steeple repair is the top priority and windows are a close second. Donovan has not been able to contact the person that said he could repair the steeple so we will resort to tearing it down on May 20th. Donovan has identified a source for fixed windows at half the price of windows that open and close, having windows that are always closed should improve the security, safety and heating/cooling costs over our current situation. Donovan will be confirming with James that we can install fixed windows and still meet all the codes. Make-a-mess will be covered in its own section. We also added a few new items to the list.

• Air Conditioning is not working in Mike's office ( assumed to be Thermostat )
• Baptistry heater is not working ( Dan was very cold last Sunday )

During the April meeting we scheduled a Spring Cleanup day for Saturday, May 20th immediately following a short brother's meeting. On May 20th, we plan to do all of the following:

• Remove all extra trailers, cars, boats from out back
• Level off all areas intended for grass and reseed
• Spread mulch ( if there are enough people )
• Put piano on the curb ( we are really looking for a home if you know of one )
• Trim trees and bushes all over the property
• Remove junk from water retention basin and weed eat where necessary
• Tear down the steeple ( if it is not repaired )

VBS: ( Dacian )
No representation, but we assume everything is going well.

Youth: ( Matt )
Looking at renting a 15 passenger van for Bob's camp this year ( July 9th through 15th) in order to save money and trouble for the parents and leaders. Matt is the only leader that will be traveling down and staying there the whole time.

Make-A-Mess (Matt)
Things are beginning to clear up in terms of permission and schedule. Matt will be working a task list with others so that we can get the major work done in the first two weeks of June.

• May ( move thermostats and electric to walls that will remain )
  - need to talk with A/C specialist about thermostat locations
• June 2 ( Mars Hill done with school year and Billy's office contents moved )
• June 3 - June 16 ( Major destruction / construction )
• June 17 - Start decorating for VBS

Calendar
We added the following dates to the church calendar:

• Picnics
  June 4, July 23
• Campout
  Youth - Sept 29-Oct 1
  Church - Aug 25-27 or Sep 1-4
• Lord’s Supper--
  First Sunday of the month
• College Move in--
  Aug 18,19,20th
  Every Sunday Tatesbrook shuttle

Communication (Mike)

Small Group Board/Rack--
Info about church
Studies
Announcements--
At the beginning at the service
Change altogether
This Week
This Month
Prayer requests--
Prayer cards in the offering
Scrolling prayer requests (Tuesday nights)
Testimonies--
Leaders/members share about groups/growth at 10:30
Set up schedule rotation
Matt Hind ( April 23 ) Theme: Evangelism, Youth
Josh Wilson ( April 30 ) Theme: Evangelism, New Members Class
Share testimony/promote deeper growth opportunities
How I fit in
What God is doing
If you need a place/several ministries
Member Classes--
Sunday Morning after worship
Break into small groups
Start in June for 5 weeks (maybe)
Topics--
New Member
How to Study
--more to come

Main Church Calendar

April--
23- Evangelism Testimony ( Matt Hind ) Dare to Share
30- Discipleship Testimony ( Josh Wilson ) New Members Class

May--
7- Discipleship Testimony ( ????) How to study the Bible
13- Outreach
20- Brothers meeting 8:00, Workday 9:00 - 3:00
21- graduate luncheon
27- Administration Meeting

June--
1-16 Make-a-mess
4- church picnic/youth auction
24- meet w/LCF
26-30- VBS

July--
9-15- Bob’s Summer Camp
23- Church Picnic

August--
11- Peter Lord weekend
16- FCPS starts
18-19 - UK College Move In
20- First day of College Shuttle
25- Church campout (maybe)

Sept--
4- Church campout (maybe)
29-Oct 1 - Youth campout

Administration Meeting Minutes - March 25, 2006

Attendees:
James Davis, Dan Leahy, Mike Brady, Matt Hind

Next Meeting:
Saturday, April 22, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that can follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

Finances: ( Kevin )
The number of people giving has not increased, but the amount of giving has exceeded our expectations, this is not our prayer but we are thankful for the increase. Our prayer is that everyone will be able to contribute no matter what the amount.

Job Posting:
One of the goals of this team was to identify jobs that could make our ministry better and to better utilize some members that would like to contribute time and service but just don't know where to start. We have made some progress and still have a few roles

• Sound Mix ( Joe Joe, Fred and Josh have all begun training )
• Greeting ( Brenda Jones is pulling the WWRP into this role! )
• Maintaining a list of small repairs around the building ( need volunteer )
• Mercy administrator ( need volunteer )
• Moving Trash to curb on Thursday night ( Paul Baker has been doing this! )

Building: ( Donovan )
The Steeple repair is the top priority and windows are a close second. Make-a-mess will be covered in its own section. Donovan called in his discussion on Friday night due to a Fishing Tournament near Berea on Saturday. During the meeting we also scheduled at Spring Cleanup day for Saturday, May 20th immediately following a short brother's meeting. On May 20th, we plan to do all of the following:

• Remove all extra trailers, cars, boats from out back
• Level off all areas intended for grass and reseed if necessary
• Spread mulch
• Put piano in dumpster
• Trim trees
• Remove junk from water retention basin and weed eat

VBS: ( Dacian taking over from Kelley )
Dacian has scheduled VBS for the last week of June ( 26th through 30th ). We have heard that the theme is "Arctic North" and that there will be plenty of work for all volunteers. Dacian also called in her discussion early.

Youth: ( Matt )
Looking at renting a 15 passenger van for Bob's camp this year ( July 9th through 15th) in order to save money and trouble for the parents and leaders. Matt is the only leader that will be traveling down and staying there the whole time.

Make-A-Mess (Matt)
Things are beginning to clear up in terms of permission and schedule. Matt will be working a task list with others so that we can get the major work done in the first two weeks of June.

• May ( move thermostats and electric to walls that will remain )
• June 2 ( Mars Hill done with school year and Billy's office contents moved )
• June 3 - June 16 ( Major destruction / construction )

This has to be done on a pretty tight schedule because of VBS needing to prepare the building for June 26th through 30th. We are assuming that decorating will occur both weekends prior to VBS.

2006 Building Usage Rates and Agreement

Usage Rates:

• $100 for entire building
• $50 for sanctuary or fellowship hall
• $25 for small group room

There are five churches that share the building at 3724 Appian Way. In order to keep the building secure, clean, comfortable and usable for everyone, we have put together the following clean up / lock up responsibilities for each use of the building:

Sanctuary:

• Clean paper and trash out of pews. ( report to Jackie Eby )
• Place lost and found items in the lost and found cabinet in the basement
• Return Hymnals and Bibles to closet
• Check trash can in sound room
• Vacuum if necessary

Front Foyer

• Pick up paper and trash ( report to Jackie )
• Place lost and found items in the lost and found cabinet in the basement
• Sweep foyer if necessary
• Check trash can by the water fountain

Bathrooms ( 2 upstairs, 4 downstairs )

• Pick up paper and trash ( report to Jackie Eby )
• Empty trash cans if more than half full

Fellowship Hall and Kitchen

• Move all chairs and tables to the wall
• Sweep with dust mop
• Pick up trash and empty trash can
• Clean kitchen if necessary

Cleaning Room

• Put all cleaning products and tools away
• Wash and dry mop heads once a month
• Wash and dry dirty rags

Miscellaneous

• Set Thermostats to 69 Heat in Winter, 74 Cool in Summer
• Close all windows
• Lock all doors

Thank you!

Administration Meeting Minutes - Feb 26, 2006

Attendees:
James Davis, Mike Brady, Donovan Lakes, Scott Faulkner, Gadis Thomas, Matt Hind, Kim Hind, Cindy Faulkner, Kelley Thomas, Jackie Eby

Next Meeting:
Saturday, March 25, 8:00 AM

Purpose of Administration Meeting:
Developing leaders that can follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

Giving Cheerfully
Consistency
Basic level of teaching
Exposing a spiritual discipline

Budget
$7,000 annual deficit for 2006
Add breakeven line to Financial Pulse???

Building ( Donovan )
Steeple ( quote both remove and move, highest priority item since bookstore is stalled)
Windows ( quote windows that do not open )
Building Repair ( need someone to manage small stuff )
Operation Make A Mess ( Supervisor Matt Hind )

Building Calendar ( Jackie )
http://calendar.yahoo.com/building3724appianway
Building Rate Changes based on 2005 usage proposal
Building Cleanliness ( immediate need is summer )
Space Issues
Make A Mess needs space
Tatesbrook needs small amount of locked storage
Impacted ( places that will need to move in June )
Billy’s Office ( move downstairs?, move to copier room? )
Coffee shop storage ( to make room for small Tatesbrook storage area)
Cornerstone storage ( to make room for Operation Make A Mess )

Mercy ( need mercy coordinator )

VBS
Curriculum located
Joint with Anglican
After Bethel Harvest
After Make-a-mess
Target July

Expense Forms
Mileage report from youth leaders

Leadership Development
Rights vs Responsibilities
Myths of leading from the middle

2006 Fellowship Team Roles

Fellowship Team Leader - Kim Hind

Brothers Meeting Minutes - Feb 18, 2006

We got a late start (8:30) due to weather and Donovan had to leave as soon as he arrived to rescue his daughter on the road.

Attendees:
Donovan Lakes, Tim Scott, Paul Baker, Matt Hind, Josh Wilson, Dan Leahy, Kevin Eby

Next Meeting: March 18 ( 3rd Saturday of every month )

Purpose of the Brother's Meeting:
Men getting together to share with each other. Ministering to one another and sharing encouragement from individual areas of ministry

Meeting Minutes:

With only six people, we took advantage of the opportunity to go around the room one by one and share with each other the things that are going on within our personal lives that are impacting our Christian growth.

It is evident that God is moving us forward, in discussion after the meeting, we talked about an anology of preparing the nets for years and now we are beginning to get our nets wet. I hear God saying "Good Job" to this step forward.

Here's a summary of what each man shared:

Dr. Scott:

• Celebrated his birthday, received a treasured gift "Autobiography of George Meuller"
• George perceived his youth as misspent
• George perceived his ministry as messy ( 3 steps forward, 2 steps back )
• George started praying about orphanage at age of 26, had it given to him at 30
• Dr. Scott is also reading "Destined for the Throne" and finding it life changing (given to him by Mike)
• Read from Ezekiel 22:30
• God is pressing Dr. Scott into a deeper blend of scripture and prayer (fewer writers, more prayer and meditation)

Paul:

• Paul sees the Word of God being lived through the members of Tatesbrook
• Prayer is power
• Younger members need discipleship
• Praying about a job with urban county government on Leestown road ( needs Lextran pass )
• Praying for his sister Nadine who is not eating, losing weight and not accepting medical advice
• Praying for his Auntie who will be transitioning to a nursing home

Matt:

• Revolution has started
• Another boy accepted Christ at One Way yesterday!
• Robin and Matt are trembling in front of God and His plan for them
• It is God's plan, but He wants them involved. ( Like he wanted Abraham involved with Sodom )
• Looking at several alternatives for the curriculum for the 5th quarter ( Survivor meets Brat Camp, Revved Up )
• Stepping beyond G-O-S-P-E-L to spreading truth in coversation a piece at a time
• Student leaders are growing
• Enjoying new magazine from M. Harrington, "Relevant"
• Matt and Kim are praying together consistantly

Josh:

• All studies are finished and getting fidgety
• God is using Travis and Brady to slow Josh down ( learning to let go, learning not to PUSH )
• Looking at new prayer formats that may supplement the Monday/Tuesday night prayer
• Wants to move toward prophesy of "women praying on their knees" given to our body
• Considering a prayer room he saw in Panama City ( mix of perenial and specific intercession )
• Studying Eldridge with the guys at BSU.
• Shared a phrase with us from his past that is relevant to the dynamics of growth that are occuring within the body, that I will paraphrase "If you didn't start it, don't try to retard it"

Dan:

• Trying to run a family
• Trying to run two businesses
• Reading a couple of books by Francis Frangipane
• Realizing a lot of things about myself in Ephesians 5
• Intrigued by Luke 11:35 "Watch out that the light in you may not be darkness"
• When I go to ball games, work, church, I should be different as a result of the Light
• Pursuing holiness
• Stripping away things is a growing part of life

Kevin:

• God is continuing to press me into leadership development as it crosses the two passions of my life ( leadership, stewardship )
• I'm reading a book by John Maxwell, "360 Degree Leadership"
• Encourage by an article sent to me by Dr. Scott introducing me to John Piper via Michael Card.
• This letter has a message for Tatesbrook that we discussed briefly: Brothers, Let Us Query the Text

Grace and Peace,
Kevin

2006 Evangelism Team Roles

Evangelism Team Leader

The youth leader with a vision for Dare2Share Revolution - Matt Hind
The lady with a mission field white unto harvest - Robin Potter
The man born to be an evangelist - Josh Wilson
The man who has never met a stranger - Mike Brady
The women who started us off with VBS 2005 - Kelley Thomas, Dacian Keaton, Connie Lakes

Cleaning Responsibilities

These cleaning responsibiilties are posted on the cleaning room door and currently carried out by a team of Mars Hill volunteers led by Catie Johns during the school year:

Sanctuary:

• Clean paper and trash out of pews. ( report to Jackie Eby )
• Place lost and found items in the lost and found cabinet in the basement
• Return Hymnals and Bibles to closet
• Empty trash can in sound room
• Dust pews
• Vaccum

Front Foyer

• Pick up paper and trash ( report to Jackie )
• Place lost and found items in the lost and found cabinet in the basement
• Sweep foyer with dust mop
• Empty trash can by the water fountain
• Clean water fountain with glass cleaner
• Mop foyer

Side Foyer Entrance

• Sweep stairway
• Shake or sweep rug outside door
• Mop with Pine Sol
• Replace rug after floor is dry

Hallways and Unlocked Classrooms

• Pick up paper and trash ( report to Jackie )
• Empty trash cans
• Tile floors: Sweep and mop with Pine Sol
• Carpeted floors: Vacuum
• Clean water fountains with glass cleaner

Bathrooms ( 2 upstairs, 5 downstairs ( don't forget preschool room) )

• Pick up paper and trash ( report to Jackie Eby )
• Sweep out bathrooms
• Mop with Pine Sol
• Clean mirrors with glass cleaner
• Clean sinks and countertops with Pine Sol
• Scrub Toilets
• Replace Soap hand pumps if empty
• Restock Toilet Paper ( found under sinks )
• Restock Paper Towels ( found under sinks )

Fellowship Hall and Kitchen

• Move all chairs and tables to the wall
• Sweep with dust mop
• Pick up trash and empty trash can
• Clean kitchen if necessary ( currently owned by Coffee Shop )
• Mop with Pine Sol

Cleaning Room

• Put all cleaning products and tools away
• Wash and dry mop heads once a month
• Wash and dry dirty rags

Miscellaneous

• Report any collection of unusual trash to Jackie Eby
• If Herbies are all full, report to Jackie Eby
• Report any items that need maintenance to Donovan Lakes
• Report any need for cleaning supplies or paper products to Kevin Eby

2006 Worship Team Roles

Worship Team Leader - Tony Jones

Chief Musician - Michelle Jones

Mission Statement:
--- under construction ---- watch this space!


Sound Setup (Sunday) - Kevin Eby, Adam Eby
Sound Setup (Practice) - Matt Hind

Sound Mix - Matt Hind ( Desires to train two additional people ASAP )
Video - James Davis

The Steeple has to go

Tatesbrook will be losing its steeple sometime soon. Donovan has been doing some investigation and has found that our perpetual leaking problem in the foyer is not uncommon to other churches with steeples. We've had the shingles replaced but we never moved the steeple to do the job right. In order to fix the leak, we will need to take the steeple down and replace the shingles underneath the steeple.

My proposal would be not to put it back up if it will just be causing trouble again down the road.

Brothers Meeting Minutes - Jan 21, 2006

Attendees:
Tony Jones, Paul Baker, Donovan Lakes, Duane Keaton, Travis Westerfield, James Davis, Mike Brady, Josh Wilson, Tim Scott, Paul Wilkerson, Matt Hind, Kevin Eby

Next Meeting: Feb 18th ( 3rd Saturday of every month )

Purpose of the Brothers Meeting:
Men getting together to share with each other. Ministering to one another and sharing encouragement from individual areas of ministry.

Meeting Minutes:

The first hour was spent sharing blessings:

• Dr. Scott had a patient that embraced the results of cancer
• River of Life has decided on a regular public meeting ( 1st Saturday of every month )
• James enjoyed time alone with Carol in Napels, FL.
• Dare2Share is two weeks away, God is at work in many ways.
• One Way / Teen Tribe connection is deepening and broadening relationships
• Duane Keaton shared an encouraging story about one of his special children.
• Josh let us know that his Dad was currently in India and will be there a few more weeks
• Tony shared that God blessed the revival in Winchester that he and Michelle helped with

The second hour was spent on a teaching from Mike based from Ephesians 4:11-16. Mike asked us all to read this scripture ahead of time and delivered a message about growth that is better than just any old growth. What God is looking for hear is "STOUT" growth:

• Stability - not blown by wind of doctrine ( wisdom instead of knowledge )
• Tolerance - speak the truth in love ( but be tolerant of truth spoken boldly as Peter was tolerant of Paul )
• Obedience - Christ is the head of the body, we obey Christ
• Unity - fitted and held together in unity of the Holy Spirit
• Time - proper working takes time

In the theme of "Hunger for God", we discussed the fact that we, as a church are responsible for recognizing what people are hungry for when the come to our worship service. Some possibilities are:

• Hungry for Fellowship or other component of church life
• Hungry for Food or other physical need
• Caterers of other things to a large assembly of people ( looking for a platform )
• Hungry for God

Of course, as we meet this peoples needs in various ways, we want to continue to pray that God would replace their wants with the need. The need is to be "Hungry for God"

From 10:00 to 12:00, we ventured into an administration meeting. The first administration meeting is coming up... February 25

2006 Discipleship Team Roles

Discipleship Team Leader - (God will provide if necessary)

Small Groups - James Davis
College Ministry - Josh Wilson
Youth - Matt Hind
Children's Church - Kevin Eby ( willing to train replacement for next school year )
Preschool - Joje Leahy
Nursery - Carol Davis

2006 Service Team Roles

Service Team Leader - Kevin Eby

Elders
Mike Brady, Dan Leahy

Trustees
James Davis, Kevin Eby , Scott Faulkner

Building
Maintenance - Donovan Lakes
Calendar - Jackie Eby
Cleanliness - Jackie Eby

Treasurer - Kevin Eby
Financial Secretary - Cindy Faulkner

Mercy - (seeking qualified individual)

Sound - Matt Hind ( Desires to train two additional people ASAP )
Video - James Davis
Web Communication - Josh Wilson

Prayer - Duane Keaton

Why a Tatesbrook Administration Blog?

The Church at Tatesbrook is a small church ministering to a community within Lexington, Kentucky and sharing resources with many other bodies. The way that God has blessed this body with people that cross our paths for a few years is remarkable.

Given that the Church at Tatesbrook is small and transient and that constraint in budgets and resources is a constant. I wanted to begin posting some documentation about our processes and policies. This blog will not likely reach the far ends of the earth, but is should be very useful to the churches that are currently using the building at 3724 Appian Way.

• The Church at Tatesbrook


• Lexington Christian Fellowship


• Mars Hill


• Cornerstone Church


• River of Life