Administration Meeting Minutes - July 7, 2012

Attendees:
Tony Jones, James Davis, Jackie Eby, Josh Covington

Next Meeting:
Saturday, October 6, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Lots of opportunity for new and old members to get plugged into the body by joining one of the following small groups:

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group ( aka "College Group" )
• Thursday - Westerfield Group 
• Friday - Jones Group
• Sunday - Youth Group

It is encouraging to see all of these groups still active.  Some are busting at the seams in numbers, some are very comfortable with how their groups have naturally progressed over time.  It is good to see God at work in our small group communities.


At the meeting, there was a passionate request for more announcements about the Family Retreat at Wesley Woods as this has been a very special time for our body in the past.  We want to encourage all members to take part in this weekend together enjoying each others company, working and playing alongside each other.    The Family Retreat will be August 24-26, so mark your calendars.


Another theme at the meeting was the need for more Marriage Retreats.  A few couples have planned to go in February and then again in June, but have let this important part of their marriage drop from the priority it should be.  Much planning is going into which of the available retreat slots are still available, but it looks like the third or fourth week of October will be the best time.   Mark your calendars and make this a priority.

Gayle Thomas is working on a weekend for the women to get together at the church for a seminar 

Evangelism
Community cookouts and prayer and worship services with the community in mind are going very well.  Many within the body are able to exercise their five fold gifts of ministry during this week every month through the summer.

We are becoming more aware of the needs of the community as we spend time with the community.

This community involvement will increase in July as VBS gives us a second week of involvement.  We have been blessed by some talented artists at Broadway Baptist again this year and will have a day of decorating on July 22 that will include some awesome artwork for the Amazing Wonders VBS week to follow.


Service
In the area of service we discussed how we might better encourage the body to be involved in some of the very important ministries that are such a blessing to those that are currently filling the gaps.  Here are some of the current positions that are available:

• Treasurer
• Building Maintenance
• Mercy  <--- need may increase as we engage with community
• Evangelism
• Discipleship
• Missions
• VBS Assistant Director  / Teachers

Finances 
The finances for 2012 have been more than enough for us to get started on some major expenses that have been deferred for a while.  This past quarter we completed the long awaited parking lot and water management projects well within the budget and sooner than we had expected.  Thanks to James Davis for coordinating that effort.

James suggested that we look into getting a financial audit from outside counsel just to make sure we are complying with all regulations within our city, state and nation.   It was agreed that we will poll some other churches to understand the best practices in finances and locate a reputable auditor.

We briefly reviewed the first half spending versus the budget for each of the groups.  Three of the ten groups are going to have to slow down the pace of spending if they desire to remain in the budget.  One group has already spent the entire years budget in the first half.   This disregard for the rigid 2012 budget was pre-approved and applauded.


Building and Grounds
In the third quarter, we plan to continue some HVAC improvements and make our rainwater management on the outside of the building a bit more robust to weather and weed eating.  We also hope to make some much needed improvements to the safety of a few items in need of repair.  ( lights, doors, stairs )

We also hope to address some plumbing needs inside the building. ( baptistry heating, water fountains, leaks, sustainability improvements for flushing, etc ).   Water management is a big deal at the Brook.


Church Calendar

Jul--
8-14 Youth Camp at B.A.S.I.C.
16-20 Youth Canvass the Community for VBS
16 - Prayer for the Community #3
19 - Community Cookout #3
20 - Prayer and worship with Community #3
22 - VBS Decoration Party
23-27 Vacation Bible School -  Amazing Wonders

Aug--
3,4 - Romans Bible Study at B.A.S.I.C.
5 - Lord's Supper
13 - Prayer for the Community #4
16 - Community Cookout #4
17 - Prayer and worship with the Community #4
24 - Family Retreat at Wesley Woods

Sep--
2 - Lord's Supper
14-16 - Men's Retreat at Wesley Woods
17 - Prayer for the Community #5
20 - Community Cookout #5
21 - Prayer and worship with the Community #5

Oct--
6 - Administration Meeting
7 - Lord's Supper
7-13 - Mancation
19-21 - Place holder for Marriage Conference at the Galt House, Louisville
20-21 - Tough Mudder (KY)
26-28 - Place holder for Marriage Conference at the Chatanooga Hotel

Nov--
4 - Lord's Supper
17 - Place holder for Christ Compels Conference ( see Gayle Thomas )