Administration Meeting Minutes - October 6, 2012

Attendees:
Tony Jones, Mike Brady, Jackie Eby, Josh Covington

Next Meeting:
Saturday, January 5, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Tuesday - Westerfield Group 
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group 
• Friday - Jones Group
• Sunday - Youth Group

Last quarter was full of retreats and discipleship opportunity that God delivered to us.  Great weather for retreats and community cookouts.  Great ministry needs within the community, within the church and within our families.  Discipleship is accelerated in ministry.

A few couples will be attending church sponsored marriage retreats in Chattanooga and Louisville.  It is not to late to sign up for these.

Gayle Thomas coordinated a weekend in November for the women to get together at the church for a seminar 


Fellowship
The elders added a Men's Breakfast to the church calendar on Saturday, November 3.  Prayer, Service and Discipleship are permitted, but the key ministry here is Fellowship.


Evangelism
Community cookouts, VBS, and prayer and worship services with the community in mind went very well in 2012.  The general consensus from the administration team is that it was not too little, and not too much, but just right...   but we had the following suggestions:

• Continue with the prayer and worship service on Friday night after Third Thursday
• Alter the material for VBS to be more biblical in presenting the gospel

In order to recognize our great missionaries and the small part that we have in supporting their calling, the elders have declared that November is Lottie Moon month celebrating God's bountiful harvest given to us so that we can provide a portion to foreign missions.

Service
In the area of service we discussed how we might better encourage the body to be involved in some of the very important ministries that are such a blessing to those that are currently filling the gaps.  Here are some of the current positions that are available:

• Treasurer
• Children's Church Teacher ( 18 - 20 Sundays per year coordinated with Joe Howard )
• Preschool Coordinator
• Nursery Coordinator
• VBS Assistant Director
• College Minister
• Mercy
• Evangelism
• Discipleship
• Bus Ministry
• Missions

Finances 
The work was completed on the heating and air conditioning during the third quarter so we should be very comfortable relative to the last decade, however this work has not been invoiced so we will likely see a significant expense in the fourth quarter when we pay for ten years of HVAC work.

We reviewed the spending for the first three quarters and recognized the youth for exceeding the budget by adding D-Now to the traditional youth spending.  There is a desire to increase the youth work with projects from the Elkhorn Baptist Association where it may be possible to expand D-Now to a few more churches than the two this past year.

Salary is expanding with the addition of a new employee.  Derrick is a teacher at Mill Creek and neighbor of Dan Thurman and has been mowing the lawn for us since the previous small business stopped doing it.   We have received several compliments about the lawn and the edging.  We have also received feedback from neighbors that mowing is happening too early in the morning, so we have restricting the hours to conform to city ordinances.

Progress continues with identifying an accountant to audit the finances for the last decade or so.

Building and Grounds
In the fourth quarter, we plan to finish rainwater management on the outside of the building move to much needed improvements to the safety and security of a few items in need of repair.  ( lights, doors, stairs, exit signs )

We also hope to address some plumbing needs inside the building. ( water fountains, leaks, sustainability improvements for flushing, etc ).   Water management is a big deal at the Brook.


Church Calendar

Oct--
7 - Lord's Supper
19 - Friday Night Prayer and Worship Service
19-21 - Marriage Conference at the Galt House, Louisville
26-28 - Marriage Conference at the Chatanooga Hotel

Nov--  ( Lottie Moon Month )
3 - Men's Breakfast
4 - Lord's Supper
16 - Friday Night Prayer and Worship Service
17 - Women's Retreat:  Christ Compels Conference ( see Gayle Thomas )
18 - Harvest Sunday ( Offering and meal )
22 - ThanksGiving

Dec--
1 - Decorating the church ( hanging of the greens )
2 - Lord's Supper
9 - Christmas Caroling
21 - Friday Night Prayer and Worship Service
25 - Christmas

Jan--
5 - Administration Meeting ( 8:00 AM )
6 - Lord's Supper
18 - Friday Night Prayer and Worship Service
20 - Place holder for Celebration
27 - Place holder for Celebration

Feb--
3 - Lord's Supper
3 - Super Bowl
22 - Friday Night Prayer and Worship Service