2017 Roles

Elders
Mike Brady, Tony Jones, Tim Scott

Trustees
Kevin Eby, ( Posted ), Dan Thurman

Staff

• Senior Pastor - Mike Brady
• Worship Pastors - Ashlyn Richards and Chad West
• Youth Leaders - Tony Jones, Kim Hind
• Facilities - Dan Thurman
• Cleaning - Tommie Martin

Administration Team - Kevin Eby

• Building Calendar - Jackie Eby
• Financial Secretary -Ashlyn Richards
• Treasurer - Kevin Eby ( Posted )
• Web Communication - ( Posted )

Worship Team - Ashlyn Richards and Chad West

• Audio - Brandon Richards and Kevin Eby
• Video - Bethany Matz and Ellen Smith

Age Group Ministries

• Adult Ministry - 
• Hospitality - Jackie Eby
• Prayer - Josh and Kresta Wilson
• Student Ministry - 
• Discipleship - Kevin Thomas
• Youth - Tony Jones
• Childrens' Ministry
• Childrens' Church - Kresta Wilson
• Preschool / Nursery - Gayle Thomas and Jackie Eby

Administration Meeting Minutes - October 1, 2016

Attendees:
Kent Billingsley, Dan Thurman, Mike Brady, Tony Jones, Tim Scott, Jackie Eby

Next Meeting:
Saturday, January 14, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

Discipleship
Get plugged into the body by joining one of the following small groups!

• Sunday - Youth Group
• Monday - Men's Prayer Group
• Tuesday - Donna Marie's Prayer Group
• Wednesday - River of Life Group
• Thursday - Redeemed Group
• Thursday - Wilson Group

Fellowship 
In April, we will be attending the Rend Collective concert at Immanual, the Women will be having a celebration at the church to review their book study, and the men will be heading to Hardin for a men's retreat.  We hope you can plug in to one of these opportunities.

Evangelism
There is continued interest in what we have going on in the community on the Third Thursday. As we reach the maximum number of people served last year, we are shifting toward going deeper this year. One example is Fifth Third Bank sending a representative to teach a "Financial Checkup" class on the Third Thursday in June.

To support the adults meeting in the building for the class, our body will need to lead some activities with the children in June.

Service
We will be starting our fourth class for the 24/7 Dad program with the Fayette County Fatherhood Initiative. If you haven't taken the opportunity to serve with these men that want to become better Dads, then please talk to Kevin Eby about what you might be able to contribute.

Growth

Finances 
For the rest of the year, we will attempt to pay for the building expenses that we have made since April. The building and landscaping are doing well. We do have a few things that we can work on in terms of cleaning up the junk that is being stored in the building so that space can be used by all the churches. There was much discussion about giving all the other churches at least 30 days notice before we fill up a dumpster with all the junk that is accumulating in the various nooks and crannies.   One of the biggest areas of neglect is the windowed room in the foyer.  Once we get everything cleaned up, we will assign people to police the junk from accumulating again.

Building and Grounds
Our next attempt to direct water flow from the roof to greenery instead of under the church is now complete. We hope that this will be attractive and sustainable for all the churches that use the building. We still have a bit more work to do to make sure that the water from the parking lot does not go under the church. Mike also requested that we remove the water fountain in the foyer.

Because of the increased regular usage of the building, we will no longer be renting the building to people outside of the churches using the building.  This will reduce the complexity of scheduling and cleaning and increase the ministry.

Evangelism
Kent challenged us to come up with a way to make our visitors more plugged into the regular meetings and special events that can help them develop relationships with each other. Growth Point does this with a monthly meeting for new members and with flyers and social media for events.  We will begin a search for someone gifted in media that would be interested in helping us all be more aware of our church calendar.

Jewish Church on Saturday
God has presented another opportunity for us to grow in relationship with another body.  We discussed the pros and cons of this opportunity at the administration meeting.  Having completed the discussion at the Administration meeting, we believe the next step would be for the pastors to get together.  First Mike, then Mario, Butch and Curt.  It certainly would be a growing experience for all of us.

From an administration team perspective, having a small church of 30 to 50 people meet every Saturday from 10:00 AM to 1:00 PM would not be too much on Tatesbrook, but it might restrict Growth Point. Obviously, God's perspective is more important and we trust our elders to work through that decision.



Church Calendar

October --
20 - Community Cook Out  ( last one of the year..  )
21-23 - Fall Retreat at The Hill
22 - Prayer Walk with Growth Point

November --
4-6 -- Women's Retreat at Agape Wilderness Retreat

December --
25 - Joint service with Growth Point

January --
14 -- Administration Meeting
29 -- Celebration

Administration Meeting Minutes - April 2, 2016

Attendees:
Dan Thurman, Tim Scott, Jackie Eby

Next Meeting:
Saturday, July 2, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

Discipleship
Get plugged into the body by joining one of the following small groups!

• Sunday - Youth Group
• Monday - Men's Prayer Group
• Tuesday - Donna Marie's Prayer Group
• Wednesday - River of Life Group
• Thursday - Redeemed Group
• Thursday - Wilson Group

Fellowship 
In April, we will be attending the Rend Collective concert at Immanual, the Women will be having a celebration at the church to review their book study, and the men will be heading to Hardin for a men's retreat.  We hope you can plug in to one of these opportunities.

Evangelism
There is continued interest in what we have going on in the community on the Third Thursday. As we reach the maximum number of people served last year, we are shifting toward going deeper this year. One example is Fifth Third Bank sending a representative to teach a "Financial Checkup" class on the Third Thursday in June.

To support the adults meeting in the building for the class, our body will need to lead some activities with the children in June.

Service
We will be starting our third class for the 24/7 Dad program with the Fayette County Fatherhood Initiative. If you haven't taken the opportunity to serve with these men that want to become better Dads, then please talk to Kevin Eby about what you might be able to contribute.

Growth

Finances 
We will be making some investments in the infrastructure that serves all three church bodies this summer. Our savings and our giving allow for this to happen without any financial campaigns or loans.

• New roof and removal of the yellow leaking steeple
• New HVAC for Sanctuary
• New carpet cleaner
• New baptistry heater
• New Praise and Worship Video Equipment

Building and Grounds
We have a new lawn care service that can also do some landscaping and mulching and trimming that should free Dan Thurman up a bit and allow for the grounds to look better for all three bodies. With a new roof and elimination of the yellow patched up steeple, and the lighting that was installed last year we have really given the community a more welcome place to gather and commune and experience a sense of synagogue.


Church Calendar

April --
3 -- Lord's Supper
6 -- First week of the 24/7 Dad program
13 -- Rend Collective: As Family We Go Tour
21-- Third Thursday Cook Out
23 -- Women's Retreat at Wilson Pediatric Therapy
29 -- Men's Retreat on the Hill ( Special Speaker: Preston Gillham )

May --
1 -- Lord's Supper
8 -- Mother's Day
15 -- High School Graduation recognition Sunday ( We have four! )
19 -- Third Thursday Cook Out
30 -- Memorial Day

June --
5 -- Lord's Supper
16 -- Third Thursday Cook Out( 5/3 Financial Checkup Class )
16-26 -- Dr. Kim and Dr. Tim Ecuador 2016 ( Follow along: Ecuador Mission )
19 -- Father's Day

July --
2 -- Administration Meeting
3 -- Lord's Supper
10-16 -- B.A.S.I.C. Youth Leadership Camp
17 -- Church Picnic at Shilito
20 -- Third Thursday Cook Out

S A V E   T H E   D A T E   -----

September --
17-19 -- Men's Retreat at Wesley Woods ( multiple churches, special speaker TBA )

November --
4-6 -- Women's Retreat at Agape Wilderness Retreat

2016 Roles

Elders
Mike Brady, Tony Jones, Tim Scott

Trustees
Kevin Eby, Kent Billingsley, Dan Thurman

Staff

• Senior Pastor - Mike Brady
• Worship Pastor - Kent Billingsley
• Youth Leaders - Tony Jones, Kim Hind
• Facilities - Dan Thurman
• Cleaning - Tommie Martin

Administration Team - Kevin Eby

• Building Calendar - Jackie Eby
• Financial Secretary -Ashlyn Richards
• Treasurer - Kevin Eby ( Posted )
• Web Communication - Kent Billingsley

Worship Team - Kent Billingsley

• Audio - Brandon Richards 
• Video - Ellen Smith

Age Group Ministries

• Adult Ministry - 
• Hospitality - Jackie Eby
• Prayer - Josh and Kresta Wilson
• Student Ministry - 
• Discipleship - Kent Billingsley
• Youth - Tony Jones
• Childrens' Ministry
• Childrens' Church - Kresta Wilson
• Preschool / Nursery - Amber Billingsley

2015 Roles

Elders
Mike Brady, Tony Jones, Tim Scott

Trustees
Kevin Eby, Kent Billingsley, Dan Thurman

Staff

• Senior Pastor - Mike Brady
• Worship Pastor - Kent Billingsley
• Youth Pastor - Josh Covington
• Facilities - Dan Thurman
• Cleaning - Tommie Martin

Administration Team - Kevin Eby

• Building Calendar - Jackie Eby
• Financial Secretary -Ashlyn Richards
• Treasurer - Kevin Eby ( Posted )
• Web Communication - Kent Billingsley

Worship Team - Kent Billingsley

• Audio - Brandon Richards 
• Video - Ellen Smith

Age Group Ministries

• Adult Ministry - 
• Hospitality - Jackie Eby
• Prayer - Josh and Kresta Wilson
• Student Ministry - Josh Covington
• BCM support - Josh Wilson
• Discipleship - Kent Billingsley
• Youth - Josh Covington, Tony Jones
• Childrens' Ministry
• Childrens' Church - Kresta Wilson
• Preschool / Nursery - Amber Billingsley

Administration Meeting Minutes - October 4, 2014

Attendees:
Dan Thurman, Mike Brady, Tony Jones, Tim Scott, Jackie Eby

Next Meeting:
Saturday, January 3, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

O U T R E A C H  -- O U T W A R D


Discipleship
Get plugged into the body by joining one of the following small groups!

• Sunday - Youth Group
• Monday - Men's Prayer Group
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Wilkerson Group
• Friday - Jones Group

Fellowship 
At our stacation Men's retreat this year, we decided that we needed more time together for just the guys. To work toward that goal, we are going together to do something on the Saturday following the Community Cookout every month.  Sometimes we will meet for breakfast, sometimes we will take daytrips, sometimes we will just get together for games and fellowship.  First "Brother's Meeting" is October 18th..

Evangelism
New doors to our ministry, new work and new relationships are all happening with a small group of people that are mixing the BCM on the UK campus.  We are excited about this life.

There is new interest in what we have going on in the community on the Third Thursday.  Other ministries are excited about joining us or replicating it in other communities.  As we are hitting new records for the number of people served, we are going to continue to need record number of people serving...  God will provide.

As God is giving us these great opportunities to minister in our community and on the campus, our elders have also been praying about how we can improve on our "nation to nation" ministry.  More to come in 2015 as God leads the elders.

Finances 
For the third quarter, we were able to reduce the gap in spending less than we were given for the second consecutive quarter.  We still have a ways to go to dig out of the deficit for the year ($12K), but to God, this is not a challenge.

This last quarter of the 2014 will be difficult to balance financially as we need to address some HVAC needs in order to make our new church partner comfortable and dry.  More importantly, looking forward, as we share the building with Thoroughbred Community Church, we believe that our finances will be more sustainable.  We are also excited that this small group of people will grow with us as we share the building much like Cornerstone did while they were with us for many years.


Building and Grounds
The project for the rest of the year will be the small group room.  Tony Jones and Dan Thurman have already made a lot of progress but you will continue to see improvement the rest of the year as the room becomes more comfortable and useful for the various ministries that use it.


Church Calendar

October --
5 -- Lord's Supper
16 -- Third Thursday Cook Out
16 -- Chonda Pierce ( women's road trip up the creek )
18 – Brother’s Meeting
28 – Shift Meal for CSF

November --
2 -- Lord's Supper
15 – Women’s Conference
20 -- Third Thursday Cook In
22 – Brother’s Meeting
27 -- Thanksgiving

December --
7 -- Lord's Supper
20 – Brother’s Meeting

January --
3 -- Administration Meeting
4 -- Lord's Supper
9-11 -- B.A.S.I.C. College Winter Retreat
16-18 -- B.A.S.I.C. Youth Winter Retreat
17 – Brother’s meeting
25 -- Celebration

February --
1 -- Lord's Supper
1 -- Super Bowl Sunday
19 -- Third Thursday Cook-in
21 -- Brother's meeting

Administration Meeting Minutes - July 5, 2014

Attendees:
Dan Thurman, Mike Brady, Tony Jones, Tim Scott, Jackie Eby

Next Meeting:
Saturday, October 4, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

H E A L T H


Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group
• Tuesday - Youth Group
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Wilkerson Group
• Friday - Jones Group

Fellowship 
We will be moving our next church picnic from July to August, we will be having it at the church so that everyone can come.  There are some that can not travel to Shilito, so this will be a great opportunity for them to eat with us in the basement.

Finances 
For the second quarter, we were able to reduce the gap in spending less than we were given.  We still have a ways to go to dig out of the first half deficit, but to God, this is not a challenge.  We are most concerned about the  H E A L T H  of the body this year and we are hoping to hear great things from our brothers about each family being able to get their house in order for the future.

As a body, we wish to expand our ministry, but in order to do so, one would think that there would need to be some financial support for this increase.  One elder suggested that we consider whether or not doubling our ministry would require doubling our spending..   Wise counsel for those that depend on the Lord.

In the meantime, it would seem, that continuing to cut spending would be prudent.  Whether God blesses us with more ministry opportunities or not, we want to be faithful with what has been entrusted to us to use for His Glory.


Building and Grounds
The landscaping is looking great thanks to Dan and Lisa, and to God for giving us such a wet and cool year so far.

During this quarter, we have also noticed a leak from the condensation drip pans in one of the blower units above the new prayer room.  Ceiling damage has already occurred, so we are just mitigating the leak to a bucket for now.


Church Calendar

July --
5 -- Administration Meeting
6 -- Lord's Supper
17 -- Third Thursday Cook Out
26 -- Brothers Meeting ---  bringing the men together to get real with one another..

August --
3 -- Lord's Supper
21 -- Third Thursday Cook Out
24 -- Church Picnic ( at the church )
29-31 -- Family Camp at Wesley Woods  ( cancelled -- not much interest from small groups )

September --
1 -- Labor Day
7 -- Lord's Supper
18 -- Third Thursday Cook Out
19-21 -- Men's Retreat at Wesley Woods ( Tentative )  -- pending July 26 decision

October --
4 -- Administration Meeting
5 -- Lord's Supper
16 -- Third Thursday Cook Out
17-19 -- Fall Retreat at Bob's

November --
2 -- Lord's Supper
7,8,9 -- Bob Warren at Tatesbrook
20 -- Third Thursday Cook In
27 -- Thanksgiving

December --
7 -- Lord's Supper
18 -- Third Thursday Cook In

Administration Team Meeting - April 12, 2014

Attendees:
Dan Thurman, Mike Brady, Tony Jones, Tim Scott, Jackie Eby

Next Meeting:
Saturday, July 5, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

H E A L T H


Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group at 3724 Appian Way
• Tuesday - Youth Group
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Wilkerson Group
• Friday - Jones Group

Mercy
Through out the last few months, many have echoed the scripture that Tony shared with the body one Sunday morning from the book of Acts: “I do not possess silver and gold, but what I do have I give to you: In the name of Jesus Christ the Nazarene—walk!”

Another wise member of our body suggested this last month that the church should simply be about helping the poor, the widows and the orphans.  If we neglect that command, our human flesh focuses on ourselves and we will build some idol to ourselves.  So, when we help the least of these, we help the Lord AND we mitigate a train wreck for our flesh meeting the needs of our flesh over and over again making improvements with each attempt.

Worship
We can do nothing on our own, and it is a privilege to assemble together each week and give God the glory that only He deserves.  We are blessed to have a worship team that invests their worship in us.

Finances 
We spent quite a bit of time talking about the double speak that we have as a church body.  We teach the members with our mouth that we should "spend less than God gives us", but as a body, we permit spending $14K more than God gives us for the first few months of 2014.

Our General Offerings have averaged $108K per year for the last ten years, this year we have budgeted an income of $110K.  This requires some faith, especially in the light that we have lost a few families to mission work and other ministry.  I suggest that this is less faith than it requires to move a mountain.

Last year, we decided to increase the community cook outs from 5 months a year in the summer to be more of a year round ministry as people need community in the winter as much or more than they do in the summer.  This takes faith, work, and finances.   To those that say that the 2014 budget of $120K in expenses versus $108K of income is double speak, I would say "Yes", but it is important to note that our church has no debt and our saving a little cash at a time year after year has allowed us to expand our ministry carefully beyond what we think that God is giving us this year.

It is also double speak for us to say "Silver and gold have I none" when the church has cash.

Several in the body have asked in the light of the $14K deficit spending, should the church begin to cut the ministry that it has planned for 2014?  The administration team would answer, "No".  Please continue the 2014 ministry as planned, but be prepared for the 2015 ministry to be smaller should God not provide us with income in 2014 to fund the 2015 ministry.

Building and Grounds
The trees that Marcus pruned last fall are full of flowers and easy to mow around and keep weed free.  The community will appreciate his work for a few years.  Dan Thurman and Lisa are making some small improvements to color and greenery that will make a big difference to the appearance of the building as it houses various ministries this summer.

Now that it is warming up outside, Dan will also be looking into ways to light the area around the building in a more efficient, easier to maintain, more convenient to use and more secure manner.

I can't begin to explain how heated the debate on thermostats and HVAC was at this meeting.  There was concern that some areas of the building need portable heating to supplement the few working units.  This is a warning sign...  it won't be long until we are having weddings in August without air conditioning...  may it never be!  

Here's the code for knowing how to make yourself comfortable in the building:

• Thermostat in Sound Room -- The HVAC unit is off, it does not work... don't touch this
• Thermostat on Stage -- Should be set to be comfortable at all times...  if you are not comfortable, call Kevin to check the settings....  Note: If you want to be comfortable in the Sanctuary, sit close to the thermostat on the stage...   Dan Thurman's drums are very comfortable
• Thermostat in Mike's office -- Should be set to be comfortable at all times.. if you are not comfortable, call Kevin to check the settings
• Two Thermostats in fellowship hall -- The HVAC units are off, they do not work... don't touch these.
• Thermostat in Nursery -- Should be set to be comfortable at all times... if you are not comfortable, call Kevin to check the settings
• Thermostat in Dan's Workshop -- Should be set to be comfortable at all times.. if you are not comfortable, call Kevin to check the setting
• Thermostat in the Small Group room -- The HVAC unit is off, it does not work... don't touch this

Jackie mentioned that the church that uses our baptismal is very grateful for the chance to do so.  It is always good to hear that feedback despite our failure to provide them with heated water from time to time.

Jackie shared quotes from three sources for improving the pews that we sit on each week.  Her recommendation for one source over the other two was considered, acknowledged and unanimously deferred to a time when we have more discretionary income.

Jackie will be reserving Shilito park for our June church picnic, but Tony suggested that we use the church lawn for the second picnic in July.  All agreed.

Lots of discussion about the family camp out.  Those in the meeting might not be in touch with the needs of the body so Mike suggested asking the small groups whether or not this corporate community time was valuable and beneficial.  We will publish the date in this church calendar, but wait on feedback from the small group leaders before we begin work to make the family camp out happen.  We will discuss again at the July Administration meeting.


Church Calendar

April --
12 -- Administration Meeting
13 -- Financial Health #2 ( Give to God cheerfully )  6:00 PM at the church
17 -- Third Thursday Cook-in
18 -- Community Prayer and Ministry
20 -- Resurrection Day ( aka Easter )
20 -- Financial Health #3 ( Spend less than you're given )
25-27 -- B.A.S.I.C. Men's Retreat
27 -- Financial Class #4 ( Spend on good things )

May --
4 -- Lord’s Supper
10 -- Work Day ( Clean up the trees, flower beds, picnic tables, grounds for summer of ministry )
11 -- Mother’s Day
15 -- Third Thursday Cook Out
16 -- Community Prayer and Ministry
26 -- Memorial Day

June --
1 -- Lord's Supper
1 -- Church picnic at Shilito
19 -- Third Thursday Cook Out
20 -- Community Prayer and Ministry

July --
5 -- Administration Meeting
6 -- Lord's Supper
17 -- Third Thursday Cook Out
18 -- Community Prayer and Ministry

August --
3 -- Lord's Supper
21 -- Third Thursday Cook Out
22 -- Community Prayer and Ministry
29-31 -- Family Camp at Wesley Woods  ( Tentative )  --  pending July 5 decision

September --
1 -- Labor Day
7 -- Lord's Supper
18 -- Third Thursday Cook Out
19 -- Community Prayer and Ministry
19-21 -- Men's Retreat at Wesley Woods ( Tentative )  -- pending July 5 decision

Administration Team Meeting - January 4, 2014

Attendees:
Dan Thurman, Mike Brady, Tony Jones, Glen Perry, Kent Billingsley

Next Meeting:
Saturday, April 12, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

H E A L T H


Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group at Wilson's
• Tuesday - Wild/Wild/Westerfield/Wilson/Wilkerson Group 
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Friday - Jones Group
• Sunday - Youth Group

Mercy
A great deal of our meeting was focused on how we can truly help the community in a healthy way.  For the last decade, we have been meeting individual needs of those that request help and that is helpful; some groceries here, some utility payments there, some transportation from here to there.

What Glen challenged us, was to consider that the gospel was the ultimately helpful power that Tatesbrook is equipped to deploy to the community.

We observed that many community programs are programming isolation.  Isolation works directly against our mission at Tatesbrook to build community upon a true loving relationship where a king left his throne to be with us.  If our ministry to meet individual needs were to grow, we would be programming isolation as well.  God wants to be with us, and he has informed us that he wants us to love each other..  and showed us how...

There are a couple of community programs that we think we can work with to build community in our community..  We are praying about how that can happen.


Roles
I expressed my desire for God to place a burning desire upon the heart of a current or a coming member for Evangelism, Discipleship or Missions.  I believe that is something God wants to develop in our little body.  If God does not place that on any heart, then I stand down and admit that maybe community and leadership is not as important as we say it is.

Kent also shared an important reminder that the Roles are more about the heart of the person than the hands of the person.  As we eagerly look forward to new people in new roles, it is important to make sure that their hearts are in the ministry.  We should not be filling roles that employ task masters to drive the tasks of the historical needs of the body.  Our life is new every morning and so are our needs.  A heart adjusts to those needs.  Muscle memory serves the past.

Worship
Our worship has never been better.  And 2014 looks like a great year to sharpen our tools.  While we paying customers requiring weekly use of the building, it was a little tougher to improve the infrastructure, but now we have the freedom to rebuild a few things.

Finances 
We finished the year spending less than what God entrusted to us.  2013 was also the first year in the last 30 years that we spent more on Giving ( Missions + Mercy ) than we did on the building and grounds.  God clearly is continuing to bless us with provision.   The elders also indicated that they have been praying about increasing our missions giving, but will provide details for those Missions adjustments for 2014 and 2015 at the Celebration.

Building and Grounds
The mysterious quarterly water consumption has disappeared for this quarter.  The world may never know where all that water went.  I consider it a contribution to our city for all the water that they provide to our community.  Dan Thurman presented a list of all the items that were addressed in 2013.   The list was very large, but it was also important to note that it was more focused on maintenance than repair.  We will want to expedite some of the sanctuary repair and improvements in 2014, but outside of that, it looks like we should benefit from Dan's stitches in time during 2013 to save us nine in 2014, 2015, 2016...


Church Calendar

January --
3-5 -- B.A.S.I.C. College Winter Retreat
4 -- Administration Meeting
5 -- Lord's Supper
10,11 -- Leadership Retreat
16 -- Third Thursday Cook-in
17 -- Community Prayer and Ministry
17-19 -- B.A.S.I.C. Youth Winter Retreat
26 -- Celebration

February --
2 -- Lord's Supper
2 -- Super Bowl Sunday
8,9 -- Encounter Weekend  ( Eliminating strongholds that hold us back )
20 -- Third Thursday Cook-in
21 -- Community Prayer and Ministry
21-22 -- B.A.S.I.C.  Truth trumps theology

March --
2 -- Lord's Supper
20 -- Third Thursday Cook-in
21 -- Community Prayer and Ministry
31 -- Fayette County Public Schools Spring Break

April --
6 -- Lord's Supper
6 -- Financial Health #1 ( God owns everything )
12 -- Administration Meeting
12 -- Color Me Rad
13 -- Financial Health #2 ( Give to God cheerfully )
17 -- Third Thursday Cook-in
18 -- Community Prayer and Ministry
20 -- Financial Health #3 ( Sunday Evening )
25-27 -- B.A.S.I.C. Men's Retreat
26 -- Spartan Sprint in Laurel, IN
27 -- Financial Class #4 ( Sunday Evening )
28 -- Memorial Day

May --
4 -- Lord’s Supper
10 -- Work Day ( Clean up the trees, flower beds, picnic tables, grounds for summer of ministry )
11 -- Mother’s Day
15 -- Third Thursday Cook Out
16 -- Community Prayer and Ministry

2014 Roles

Elders
Mike Brady, Tony Jones, Tim Scott

Trustees
James Davis, Tony Jones, Kevin Eby

Staff

• Senior Pastor - Mike Brady
• Youth Pastor - Josh Covington
• Facilities - Dan Thurman / Tony Locke
• Cleaning - Tommie Martin

Administration Team - Kevin Eby

• Building Calendar - Jackie Eby
• Building Maintenance - Dan Thurman
• Library - Josh Wilson
• Secretary of Finance - Travis Westerfield
• Treasurer - Kevin Eby ( Posted )
• Web Communication - Kent Billingsley
• Welcome Center - Josh Wilson

Worship Team - Kent Billingsley

• Sound Operation - Brandon Richards 
• Sound Setup/Tear down - All musicians
• Video Setup - Josh Covington
• Video Operation - Ellen Smith

Age Group Ministries

• Adult Ministry - 
• Hospitality - Jackie Eby
• Prayer - Josh and Kresta Wilson
• Mercy - Tim Scott
• Evangelism - 
• Discipleship - 
• Missions - 
• College Ministry - 
• Youth - Josh Covington, Tony Jones
• Children - Josh and Kresta Wilson
• Childrens' Church
• Spring Semester - Becca Eby
• Fall Semester - ( Posted )
• Vacation Bible School
• Director - ( Posted )
• Assistant Director - ( Posted )
• Preschool - Amber Billingsley
• Nursery - Amber Billingsley

Administration Team Meeting - October 5, 2013

Attendees:
Dan Thurman, Mike Brady, Tim Scott

Next Meeting:
Saturday, January 4, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group at Wilson's
• Tuesday - Wild/Wild/Westerfield/Wilson/Wilkerson Group 
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group --  changes coming for this group... can't wait to see how they respond
• Friday - Jones Group
• Sunday - Youth Group

Fellowship
A great quarter full of fellowship at Wesley Woods.  Many reminders this quarter of how much life God has poured into the relationships at Tatesbrook.

Evangelism
Discussed the adjustments necessary by the body to continue the cook-ins for the winter months.  Dan would like to wax the floors so clean up will be a little easier.  Without heat, we will have to keep the back doors closed.  The kitchen stove should heat the room pretty well, too.

Worship
No discussion of worship today.  Dan mentioned that much like the shoes of the children of Israel, his drum sticks have lasted for years and years.   He noted in the financial report that Kent's guitar strings must also be lasting longer than normal.

Finances 
Giving is down for two of three quarters this year but our deficit is not as large as it could be since we have not replaced a few of the heat pumps that don't work in the fellowship hall.   We also talked of the need for help with personal finances.  There are many resources for anyone needing help, but the elders also want to stress that we all need personal accountability and continuing education as the economy changes.  They have declared April 2014 to be an educational month on personal finances.  More to come.

Building and Grounds
We had a lot of rain this year and the nursery was flooded.  Dan cleaned up the inside and we have made a few drainage change that might keep the water outside for the next hard rain.  We still have four HVAC units out and want to replace two of those this year.  We are still looking into a mysterious misplacement of 16,000 gallons of water that we paid for one month of each of the last two quarters.  If anyone finds, please let us know.  5,000 gallons a month is probably more than a leaking toilet.  Dan and I have inspected the water meter and the area where the water goes into the building and we don't see any signs of extra water.


Church Calendar

October --
6 -- Lord's Supper
6 -- Paul and Tracy Send Off ( celebration as Barth and Brook add distance to discipleship )
17 -- Third Thursday Cookout --  might be the last outdoor cookout of the year
18-20 -- B.A.S.I.C. Fall Retreat

November --
3 -- Lord's Supper
21 -- Third Thursday Cook-in
28 -- Thanksgiving

December --
1 -- Lord's Supper
8 -- Christmas Caroling
19 -- Third Thursday Cook-in

January --
4 -- Administration Meeting
5 -- Lord's Supper
10,11 -- Encounter Weekend
26 -- Celebration

February --
2 -- Lord's Supper
2 -- Super Bowl Sunday

March --
2 -- Lord's Supper

April --
6 -- Lord's Supper
6 -- Financial Class #1 ( Sunday Evening )
13 -- Financial Class #2 ( Sunday Evening )
20 -- Financial Class #3 ( Sunday Evening )
27 -- Financial Class #4 ( Sunday Evening )

Administration Meeting Minutes - July 6, 2013

Attendees:
Tony Jones, Jackie Eby, Dan Thurman, Mike Brady

Next Meeting:
Saturday, October 5, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group at Wilson's
• Tuesday - Westerfield Group 
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group 
• Friday - Jones Group
• Sunday - Youth Group

Fellowship
Fellowship has been a strength and a component of the Church at Tatesbrook since its beginning in 1983.  It is still a strength, but for the first time, I may be seeing God at work in our weakness more so than our strength.  A good place to be.

Evangelism
We have been blessed with several families from the cook out staying longer, hanging out with us and with each other this year.  It is a real answer to prayer.  We are very excited about what God is doing in the community around us.

Worship
The biggest area of discussion today was about our Friday night worship.  It was clear, clear, clear, that two of our elders would love to see more of our body excited about prayer for our community and worship on Friday nights after the cook outs.  Still, God has led only a remnant to participate.  This would seemingly compel us to make prayer a matter of prayer in our life.

Finances 
Giving for the second quarter was back to normal, we continue to constrain spending where possible so that we can spend less than what is entrusted to us for the entire year.   In reality, no matter what the balance of our financial records or the amount of financial givings, we count on God to provide for his body and He is faithful.

Building and Grounds
The condition of the building and grounds has never been better, but there is always work to be done.  We still have four HVAC units out and want to replace two of those this year.  We are looking into a mysterious misplacement of 16,000 gallons of water that we paid for last month.  If anyone finds, please let us know.




Church Calendar

July --
7 -- Lord's Supper
7-13 -- B.A.S.I.C. Leadership Camp for Youth
8-12 -- Wesley Woods ( 6th Grade )
15-19 -- Boones Creek ( 1st through 5th Grade )
18 -- Third Thursday ( Cookout #3 )
19 -- Friday Night Prayer and Worship Service
28 -- Church Picnic at Shilito ( Shelter #5 )

August --
1-5 -- Mancation
4 -- Lord's Supper
15 -- Third Thursday ( Cookout #4 )
19 -- Friday Night Prayer and Worship Service
23-25 Family Retreat  ( Wesley Woods )

September --
1 -- Lord's Supper
13-15 -- D-Now
19 -- Third Thursday ( Cookout #5 )
20 -- Friday Night Prayer and Worship Service
20-22 -- Men's Retreat ( Wesley Woods )

October --
5 -- Administration Meeting
6 -- Lord's Supper
6 -- Paul and Tracy Send Off ( celebration as Barth and Brook add distance to discipleship )
Encounter Weekend

November --
3 -- Lord's Supper
28 -- Thanksgiving

December --
1 -- Lord's Supper

Administration Meeting Minutes - April 13, 2013

Attendees:
Tony Jones, Jackie Eby, Dan Thurman, Mike Brady, Josh Covington

Next Meeting:
Saturday, July 6, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Tuesday - Westerfield Group 
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group 
• Friday - Jones Group
• Sunday - Youth Group

Fellowship
Picnics to be scheduled...  June 2nd is the first one.    The Men's Retreat and Women's Retreat on the Hill are coming up shortly.  The purpose there is discipleship, but there is lots of fellowship, too.   Don't pass up these great opportunities.

Evangelism
Our cookout organization meeting is this coming Thursday ( April 18th ).   Anyone interested in planning improvements is welcome.

One huge improvement is the picnic tables from Smiley.  Another improvement in the works is a 15' x 30' shelter from the sun during those hot months of July and August!  We are blessed to have boy scouts that want to pitch in with us as we minister to the community.

Finances 
Our giving in the first quarter was down $10K from our budgeted giving.  We have controlled discretionary spending well and have spent $5K less than what was budgeted, but that still leaves us with a $5K shortfall.

There were several projects planned in the budget and a few that were discussed today that may not be feasible if the giving does not return to our budgeted level.

Building and Grounds
One order of business is to contact the people that are running a business in our parking lot and let them know that it is private property and some of the equipment that they are storing is dangerous.   We talked with the police and they suggested we start by just having the vehicles towed at the owner's expense.

Another order of business is to again see if we can train the users of the building to not have the thermostats set in a way that is wasting electricity at an alarming rate.  As we attempt to get by with less income, we are going to need to communicate the costs more effectively to all users of the building.

We are also going to be dropping the outdoor work day mulching and having our new landscape company do that work.  We will have other things to do like preparing for our shelter and protecting the new picnic tables.

There were quite a few comments about the condition of the pews.  Dan has been getting them repaired but the 30 year old fabric is really dirty.  Jackie will be calling someone to get a quote on having them reupholstered.


Church Calendar

Apr--
18 - Cookout organizational meeting
20 - Work day ( Stain picnic tables, prep for concrete, trim trees, dust lights, replace light bulbs, etc )
25-28 Men's Retreat ( B.A.S.I.C. )

May--
3-5 -- Women's Retreat ( B.A.S.I.C. )
5 – Lord’s Supper
10-11 -- Youth Lock-In
12 – Mother’s Day
16 – Third Thursday  ( Cookout #1 )
17- Friday Night Prayer and Worship Service

June --
2 -- Lord's Supper
2 -- Ordination
2 -- Church Picnic at Shilito
12-25 -- Ecuador Mission Trip
16 -- Father's Day
20 -- Third Thursday ( Cookout #2 )
21 -- Friday Night Prayer and Worship Service

July --
6 -- Administration Meeting
7 -- Lord's Supper
7-13 -- B.A.S.I.C. Leadership Camp for Youth
8-12 -- Wesley Woods ( 6th Grade )
15-19 -- Boones Creek ( 1st through 5th Grade )
18 -- Third Thursday ( Cookout #3 )
19 -- Friday Night Prayer and Worship Service

August --
4 -- Lord's Supper
15 -- Third Thursday ( Cookout #4 )
19 -- Friday Night Prayer and Worship Service
23-25 Family Retreat

September --
1 -- Lord's Supper
13-15 -- D-Now
19 -- Third Thursday ( Cookout #5 )
20 -- Friday Night Prayer and Worship Service
20-22 -- Men's Retreat ( Wesley Woods )

October --
Encounter Weekend

2013 Roles

Elders
Mike Brady, Tony Jones, Tim Scott

Trustees
James Davis, Tony Jones, Kevin Eby

Staff

• Senior Pastor - Mike Brady
• Youth Pastor - Josh Covington
• Facilities - Dan Thurman / Tony Locke
• Grounds - Carl Roney / Marcus Wilkerson
• Cleaning - Tommie Martin

Administration Team - Kevin Eby

• Building Calendar - Jackie Eby
• Building Maintenance - Dan Thurman
• Library - Josh Wilson
• Secretary of Finance - Travis Westerfield
• Treasurer - Kevin Eby ( Posted )
• Web Communication - Kent Billingsley
• Welcome Center - Josh Wilson

Worship Team - Kent Billingsley

• Sound Operation - Brandon Richards 
• Sound Setup/Tear down - All musicians
• Video Setup - Josh Covington
• Video Operation - Ellen Smith

Age Group Ministries

• Adult Ministry - 
• Hospitality - Jackie Eby
• Prayer - Josh and Kresta Wilson
• Mercy - Tim Scott
• Evangelism - 
• Discipleship - 
• Missions - 
• College Ministry - 
• Youth - Josh Covington, Tony Jones
• Children - Joe Howard
• Childrens' Church - ( Posted ), Joe Howard
• VBS Director - ( Posted )
• VBS Assistant Director - ( Posted )
• Preschool - Amber Billingsley
• Nursery - Amber Billingsley

Administration Meeting Minutes - January 5, 2013

Attendees:
Tony Jones, Jackie Eby, Tim Scott, James Davis, Dan Thurman

Next Meeting:
Saturday, April 13, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:

2013 Roles

We spent quite a bit of time reviewing the open roles.   We are thankful for the way that the Lord has always provided gifted people to fill the roles that are available.  Of all the roles available, the one that is most pressing to the administration team is the Preschool position.   The ability to minister to our children is very important, not only to our children, but to us as a body.   Gayle Thomas has served in this role very well and had developed a plan and methods ( experience ).  Her replacement may not have the experience to start, but God will provide whatever is necessary to the person that takes this role.

There are other roles as well:

• Preschool
• Childrens' Church ( someone to walk along side Joe Howard, who is doing a wonderful job )
• Adult Discipleship
• VBS Director and Assistant
• Hospitality - ( ie.  the chicken lady )
• Preschool Teachers ( several of them )
• Nursery Workers ( lots of them )
• Treasurer

God may work within the parents of the children to come up with a plan for 2013, but we are not limited to that pool of workers.  We will be looking for someone that is faithful, available and gifted in teaching.  The elders may meet with the parents to make sure that progress is being made.

There was some discussion about hiring someone outside the body to love our children, that wasn't ruled out, but we believe that someone on the inside might have an advantage.

2012 Christian Life Survey

We went through each of the questions and reviewed the results from 28 people that completed the survey.

Here are a few observations and possible themes that we discussed within the survey:

• 19 people have been a Christian since childhood ( of the 8 people with adult conversions, only 1 was less than 5 years ago )
• Our conversion experiences were largely quiet and/or personal. ( only 5 were emotional or dramatic )
• Our journeys are in commitment to Christ's Lordship, in obedience to Him
• We like to learn primarily by doing, but strong secondary of reading.
• Our time is more valuable than our money  ( we have more books than we have time to read )
• Many people have not had the opportunity to attend an Encounter God Weekend
• We expressed a desire for corporate Bible Study and Biblical Discipleship

The elders have invited a few men to attend a leadership retreat next week to go deeper on potential themes.   We should expect to hear more from the elders at the celebration at the end of the month.

Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Tuesday - Westerfield Group 
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group 
• Friday - Jones Group
• Sunday - Youth Group

The only topic that we discussed about the small groups was a need for reteaching some of the history of small groups at other churches that use this model and to pray about leadership that may be able to knit the existing groups together in a way that would provide all members to operate more effectively together when we gather corporately.  Lots of brainstorming here, but until leadership is provided, the ideas will remain in the brainstorming stage.

Fellowship
Looking for a new hospitality leader to coordinate our corporate fellowship at picnics and meals.

Evangelism
We will be starting our prayer and worship service on January 18th..   As we pray and worship with the community in mind, we will be "marching around the building" a few times as Joshua marched around Jericho.   It will be hard for the community cookouts to be better than 2012, but marching and praying and worshiping can't hurt..

We collected $2,895 in Lottie Moon offerings and have sent that total of support to the KBC to further God's work in evangelism overseas.  The elders reviewed the giving percentages and would like to keep the current allocation that is heavily weighted toward international missions.

There was mention of our body being involved in more mission trips within the survey.  It was not a theme, but it was mentioned and heard.

Secondarily, we will look to more investment in the community.  We are waiting for God to provide leadership for Evangelism team.

Finances 
We reviewed the 2013 Budget and wanted to make a few adjustments to the definitions and the long term goals that will help to consolidate (simplify) the presentation of the budget.  There was some discussion about moving the salaries of the staff into the ministry that they serve so that the body can better see what areas we are investing in.  We decided that keeping the staff separate did offer an advantage and that we can provide a breakdown of the staff by ministry for those that request more details.

2012 Offerings ($166K) were significantly higher than budgeted and a large portion of the increase was due to one employer paying one member in late 2012 instead of early 2013.  Although God could easily  find another way to increase the 2013 offerings, for budgeting purposes, we believe that the 2013 Offerings will be closer to the 2011 Offerings ($133K).

Kevin will incorporate all the suggestions into the 2013 Budget and send it to the Administration team prior to the leader's retreat.

Building and Grounds
Van and Dan have completed all the primary plumbing issues with plans to continue modernization of the thrones in the fellowship hall.  Those changes should meet ADA regulations where the original thrones fall short.

We will also be continuing the second phase of replacing the air handlers and compressors as soon as our HVAC servicer is able in 2013.   The first phase in 2012 seem to be working well even though we are struggling with a few thermostat setting and air circulation issues.

There was a suggestion that we split the utilities costs with all users of the building, but instead, we decided that it may be better to just recommunicate the total cost of building and grounds from year to year.  Ultimately, this is a decision by the elders to minister to the other bodies within the community.


Church Calendar

We only briefly reviewed the upcoming events and deferred setting any more events until after the leadership meeting where needs of the body will be discussed and planned in prayer.  The administration team foresees an Encounter God Weekend sometime in the spring, but details about bible studies, weekends, special speakers and any other details will be communicated further at the celebration at the end of the month.


Jan--
4-6  - B.A.S.I.C. College Winter Retreat
5 - Administration Meeting ( 8:00 AM )
6 - Lord's Supper
11-13 - Leaders Retreat
18 - Friday Night Prayer and Worship Service  ( march in silence #1)
18-20 - B.A.S.I.C Youth Winter Retreat
27 - Celebration

Feb--
3 - Lord's Supper
3 - Super Bowl
22 - Friday Night Prayer and Worship Service  ( march in silence #2)

Mar--
3 - Lord's Supper
22 - Friday Night Prayer and Worship Service  ( march in silence #3)
24 - Palm Sunday
31 - Easter

Apr--
1-5 Fayette County Schools Spring Break
7 - Lord's Supper
13 - Administration Meeting ( 8:00 AM )
19 - Friday Night Prayer and Worship Service  ( march in silence #4, then trumpets)

May--
5 – Lord’s Supper
12 – Mother’s Day
16 – Third Thursday  ( Cookout #1 )
17- Friday Night Prayer and Worship Service

Administration Meeting Minutes - October 6, 2012

Attendees:
Tony Jones, Mike Brady, Jackie Eby, Josh Covington

Next Meeting:
Saturday, January 5, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Get plugged into the body by joining one of the following small groups!

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Tuesday - Westerfield Group 
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group 
• Friday - Jones Group
• Sunday - Youth Group

Last quarter was full of retreats and discipleship opportunity that God delivered to us.  Great weather for retreats and community cookouts.  Great ministry needs within the community, within the church and within our families.  Discipleship is accelerated in ministry.

A few couples will be attending church sponsored marriage retreats in Chattanooga and Louisville.  It is not to late to sign up for these.

Gayle Thomas coordinated a weekend in November for the women to get together at the church for a seminar 


Fellowship
The elders added a Men's Breakfast to the church calendar on Saturday, November 3.  Prayer, Service and Discipleship are permitted, but the key ministry here is Fellowship.


Evangelism
Community cookouts, VBS, and prayer and worship services with the community in mind went very well in 2012.  The general consensus from the administration team is that it was not too little, and not too much, but just right...   but we had the following suggestions:

• Continue with the prayer and worship service on Friday night after Third Thursday
• Alter the material for VBS to be more biblical in presenting the gospel

In order to recognize our great missionaries and the small part that we have in supporting their calling, the elders have declared that November is Lottie Moon month celebrating God's bountiful harvest given to us so that we can provide a portion to foreign missions.

Service
In the area of service we discussed how we might better encourage the body to be involved in some of the very important ministries that are such a blessing to those that are currently filling the gaps.  Here are some of the current positions that are available:

• Treasurer
• Children's Church Teacher ( 18 - 20 Sundays per year coordinated with Joe Howard )
• Preschool Coordinator
• Nursery Coordinator
• VBS Assistant Director
• College Minister
• Mercy
• Evangelism
• Discipleship
• Bus Ministry
• Missions

Finances 
The work was completed on the heating and air conditioning during the third quarter so we should be very comfortable relative to the last decade, however this work has not been invoiced so we will likely see a significant expense in the fourth quarter when we pay for ten years of HVAC work.

We reviewed the spending for the first three quarters and recognized the youth for exceeding the budget by adding D-Now to the traditional youth spending.  There is a desire to increase the youth work with projects from the Elkhorn Baptist Association where it may be possible to expand D-Now to a few more churches than the two this past year.

Salary is expanding with the addition of a new employee.  Derrick is a teacher at Mill Creek and neighbor of Dan Thurman and has been mowing the lawn for us since the previous small business stopped doing it.   We have received several compliments about the lawn and the edging.  We have also received feedback from neighbors that mowing is happening too early in the morning, so we have restricting the hours to conform to city ordinances.

Progress continues with identifying an accountant to audit the finances for the last decade or so.

Building and Grounds
In the fourth quarter, we plan to finish rainwater management on the outside of the building move to much needed improvements to the safety and security of a few items in need of repair.  ( lights, doors, stairs, exit signs )

We also hope to address some plumbing needs inside the building. ( water fountains, leaks, sustainability improvements for flushing, etc ).   Water management is a big deal at the Brook.


Church Calendar

Oct--
7 - Lord's Supper
19 - Friday Night Prayer and Worship Service
19-21 - Marriage Conference at the Galt House, Louisville
26-28 - Marriage Conference at the Chatanooga Hotel

Nov--  ( Lottie Moon Month )
3 - Men's Breakfast
4 - Lord's Supper
16 - Friday Night Prayer and Worship Service
17 - Women's Retreat:  Christ Compels Conference ( see Gayle Thomas )
18 - Harvest Sunday ( Offering and meal )
22 - ThanksGiving

Dec--
1 - Decorating the church ( hanging of the greens )
2 - Lord's Supper
9 - Christmas Caroling
21 - Friday Night Prayer and Worship Service
25 - Christmas

Jan--
5 - Administration Meeting ( 8:00 AM )
6 - Lord's Supper
18 - Friday Night Prayer and Worship Service
20 - Place holder for Celebration
27 - Place holder for Celebration

Feb--
3 - Lord's Supper
3 - Super Bowl
22 - Friday Night Prayer and Worship Service

Administration Meeting Minutes - July 7, 2012

Attendees:
Tony Jones, James Davis, Jackie Eby, Josh Covington

Next Meeting:
Saturday, October 6, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Lots of opportunity for new and old members to get plugged into the body by joining one of the following small groups:

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group ( aka "College Group" )
• Thursday - Westerfield Group 
• Friday - Jones Group
• Sunday - Youth Group

It is encouraging to see all of these groups still active.  Some are busting at the seams in numbers, some are very comfortable with how their groups have naturally progressed over time.  It is good to see God at work in our small group communities.


At the meeting, there was a passionate request for more announcements about the Family Retreat at Wesley Woods as this has been a very special time for our body in the past.  We want to encourage all members to take part in this weekend together enjoying each others company, working and playing alongside each other.    The Family Retreat will be August 24-26, so mark your calendars.


Another theme at the meeting was the need for more Marriage Retreats.  A few couples have planned to go in February and then again in June, but have let this important part of their marriage drop from the priority it should be.  Much planning is going into which of the available retreat slots are still available, but it looks like the third or fourth week of October will be the best time.   Mark your calendars and make this a priority.

Gayle Thomas is working on a weekend for the women to get together at the church for a seminar 

Evangelism
Community cookouts and prayer and worship services with the community in mind are going very well.  Many within the body are able to exercise their five fold gifts of ministry during this week every month through the summer.

We are becoming more aware of the needs of the community as we spend time with the community.

This community involvement will increase in July as VBS gives us a second week of involvement.  We have been blessed by some talented artists at Broadway Baptist again this year and will have a day of decorating on July 22 that will include some awesome artwork for the Amazing Wonders VBS week to follow.


Service
In the area of service we discussed how we might better encourage the body to be involved in some of the very important ministries that are such a blessing to those that are currently filling the gaps.  Here are some of the current positions that are available:

• Treasurer
• Building Maintenance
• Mercy  <--- need may increase as we engage with community
• Evangelism
• Discipleship
• Missions
• VBS Assistant Director  / Teachers

Finances 
The finances for 2012 have been more than enough for us to get started on some major expenses that have been deferred for a while.  This past quarter we completed the long awaited parking lot and water management projects well within the budget and sooner than we had expected.  Thanks to James Davis for coordinating that effort.

James suggested that we look into getting a financial audit from outside counsel just to make sure we are complying with all regulations within our city, state and nation.   It was agreed that we will poll some other churches to understand the best practices in finances and locate a reputable auditor.

We briefly reviewed the first half spending versus the budget for each of the groups.  Three of the ten groups are going to have to slow down the pace of spending if they desire to remain in the budget.  One group has already spent the entire years budget in the first half.   This disregard for the rigid 2012 budget was pre-approved and applauded.


Building and Grounds
In the third quarter, we plan to continue some HVAC improvements and make our rainwater management on the outside of the building a bit more robust to weather and weed eating.  We also hope to make some much needed improvements to the safety of a few items in need of repair.  ( lights, doors, stairs )

We also hope to address some plumbing needs inside the building. ( baptistry heating, water fountains, leaks, sustainability improvements for flushing, etc ).   Water management is a big deal at the Brook.


Church Calendar

Jul--
8-14 Youth Camp at B.A.S.I.C.
16-20 Youth Canvass the Community for VBS
16 - Prayer for the Community #3
19 - Community Cookout #3
20 - Prayer and worship with Community #3
22 - VBS Decoration Party
23-27 Vacation Bible School -  Amazing Wonders

Aug--
3,4 - Romans Bible Study at B.A.S.I.C.
5 - Lord's Supper
13 - Prayer for the Community #4
16 - Community Cookout #4
17 - Prayer and worship with the Community #4
24 - Family Retreat at Wesley Woods

Sep--
2 - Lord's Supper
14-16 - Men's Retreat at Wesley Woods
17 - Prayer for the Community #5
20 - Community Cookout #5
21 - Prayer and worship with the Community #5

Oct--
6 - Administration Meeting
7 - Lord's Supper
7-13 - Mancation
19-21 - Place holder for Marriage Conference at the Galt House, Louisville
20-21 - Tough Mudder (KY)
26-28 - Place holder for Marriage Conference at the Chatanooga Hotel

Nov--
4 - Lord's Supper
17 - Place holder for Christ Compels Conference ( see Gayle Thomas )

Work List for the Indoor Work Day

For the upcoming work day at the church, Jackie asked Tommie to make a list of the things she notices while cleaning that we could do together.  Most of these are simple things that just take a little time.  If there is something on the list that sounds similar to some list you have at home and would like to learn how to fix it, this might be a good chance to learn a new skill.

If anyone else has noticed something that needs to be fixed, please let Kevin or Dan know about it and we can add it to the list.

Upstairs:

• Window in office leaks during heavy rain
• One sink in ladies restroom has no hot water
• Mirror in ladies restroom is loose
• Lighting in men's restroom
• Toilet leaks sometimes

Downstairs:

• Several windows leak ( some where new carpet is )
• Men's urinal won't flush.
• Some toilets require holding handles down.
• One sink is rusted.

Administration Meeting Minutes - April 14, 2012

Attendees:
Tony Jones, Mike Brady, James Davis, Jackie Eby

Next Meeting:
Saturday, July 7, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Discipleship
Lots of opportunity for new and old members to get plugged into the body by joining one of the following small groups:

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Wednesday - River of Life Group
• Thursday - "The Posse" 
• Thursday - Barth Group ( aka "College Group" )
• Thursday - Westerfield Group 
• Friday - Jones Group
• Sunday - Youth Group

We are also looking for ways to integrate some of the teaching and practice from the recent D-Now! weekend for the youth with the rest of the body.  Several ideas are being staged and we are excited about how those develop.

Last quarter, there was discussion about the need for a leader in charge of discipleship. Dr. Scott thought this leader might be one that could see how freedom and discipline are related and be able to recognize and coach discipleship when it is seen. This person would also serve as a spokesman for the church in the encouragement of the body to make disciples.   Those are still great needs for our body and we are praying that God would make someone available for this.


Evangelism
There will be an organizational meeting for the Community Cookouts over the summer.  There is some excitement about the idea of tying D-Now!, VBS and the Community Cookout all together with a message to the community and to ourselves in terms of being prepared to share the gospel along with our testimony out of obedience to the great commission.

The smooth operation of the food preparation and the distribution was a highlight of 2011, but in 2012 we would like to see more people involved in getting more personal contacts prior to the night for awareness and more personal contacts at the cookout as well. We really would like to see the small groups become more involved with this ministry for the one week in those five months.

There will be a meeting on the THird THursday of April to prepare for the THird THursday cookouts in May through September.  We hope that by having a regular schedule that it will easier for us to communicate the opportunity to the community ahead of time and to help us as adults catch up with the lessons that the youth learned from the D-Now weekend.

--- Organizational Meeting for THird THursday : April 19th

• God's Desire: May 17th
• Man's Problem: June 21st
• God's Solution: July 19th
• Man's Response: August 16th
• God's work: September 20th

Service
In the area of service we discussed how we might better encourage the body to be involved in some of the very important ministries that are such a blessing to those that are currently filling the gaps.  Here are some of the current positions that are available:

• Treasurer
• Building Maintenance
• Mercy
• Evangelism
• Discipleship
• Missions
• VBS Assistant Director

Since our body has long been a body that is service oriented, it was suggested that we attempt to add more service projects to the community cookout.  This might lead to a name change like "Community Day" or maybe something more creative.  Some service suggestions...  while you eat, we will wash your car.  while you eat, we will check your car for maintenance needs, etc, etc.

Finances
The finances for 2012 have been more than enough for us to get started on some major expenses that have been deferred for a while.  This past quarter we received quotes from three different companies to restore our heating and cooling capacity to full strength.

All three companies are willing to work with us in the next month as we get started on that.  James Davis will also be getting some quotes for the parking lot work so that we can determine how much we can spend on the HVAC and still do the parking lot this year.

It was agreed that we want to increase the heating and cooling capacity in the Sanctuary, but that the existing capacity of functional units should be sufficient in the rest of the building.

Building and Grounds
All in attendance agreed that the paying our lawn service to maintain the landscaping would be an excellent thing to do.  This would allow our May 12 work day to focus on a wider variety of smaller jobs that need to be done around the church.  Tommie Martin and Jackie are accumulating a list of work items for volunteers to complete on May 12.

Josh and Kevin met with the future Eagle Scout that has proposed building a picnic shelter next to the new parking lot.  He and his father believe that summer time would be best for this project.  The elders approved the selection of the project and the location at the Administration meeting today.



Church Calendar


Apr--
19 - Organizational meeting for Community Cookouts
20-22 - Women of Joy Conference ( See Carol Davis )
26-29 - Men's Retreat at B.A.S.I.C. ( Leaving from church early Thursday afternoon )

May--
6 - Lord's Supper
12 - Work Day ( trimming trees, spreading mulch, planting trees, etc )
17 - Community Cookout #1
20 - Church Picnic at Shilito
22 - Primary Election ( church opens at 5:30 AM )

Jun--
3 - Lord's Supper
13-25 - Dr Tim and Dr Kim to Ecuador  ( Need childrens chewable multivitamins )
21 - Community Cookout #2

Jul--
1 - Lord's Supper
7 - Administration Meeting
8-14 Youth Camp at B.A.S.I.C.
19 Community Cookout #3
23-27 Vacation Bible School -  Amazing Wonders

Aug--
5 - Lord's Supper
16 - Community Cookout #4
24 - Family Retreat at Wesley Woods

Sep--
2 - Lord's Supper
14-16 - Men's Retreat at Wesley Woods
20 - Community Cookout #5

Oct--
7 - Lord's Supper
7-13 - Mancation
20-21 - Tough Mudder (KY)

Administration Meeting Minutes - January 7, 2012

Attendees:
Tony Jones, Mike Brady, Ashlyn Bruce, Josh Covington, Jackie Eby, Paul Barth, Tim Scott

Next Meeting:
Saturday, April 7, 8:00 AM

Purpose of Administration Meeting:

Developing leaders that follow through with excellence in all of the five fold ministries as we coordinate body wide activities and serve each other as unto the Lord

• Discipleship
• Evangelism
• Worship
• Service
• Fellowship

Specific Topics discussed this month:


Theme
Every year, God gives us a theme for the body and this year Mike shared that he is being pressed by the words of truth found in Isaiah 66:

Thus says the LORD,
“Heaven is My throne and the earth is My footstool.
Where then is a house you could build for Me?
And where is a place that I may rest?
“For My hand made all these things,
Thus all these things came into being,” declares the LORD.
“But to this one I will look,
To him who is humble and contrite of spirit, and who trembles at My word.”


Discipleship
Instead of measuring any kind of results for any of the groups, the bigger deal is to provide accountability and support for each leader of each group such they remained "plugged in" to God and with the elders. There was much discussion around the need for more groups so that more of the body can get "plugged in":

• Monday - Men's Prayer group at Wilson's
• Tuesday - Women's Prayer group at Wilson's
• Wednesday - River of Life Group
• Thursday - Brady Group ( aka "The Posse" )
• Thursday - Barth Group ( aka "College Group" )
• Thursday - Westerfield Group ( aka "Groupon" )
• Friday - Jones Group
• Sunday - Youth Group

We are still targeting a group in Versailles.

The youth have scheduled the 30 hour famine for the last weekend of February. The leadership studies on Sunday mornings have been going well. Mike also mentioned the possibility of Michael Wilkerson coming some weekend this spring to lead the Discipleship Now study.

We had discussion about the need for a leader in charge of discipleship. Dr. Scott thought this leader might be one that could see how freedom and discipline are related and be able to recognize and coach discipleship when it is seen. This person would also serve as a spokesman for the church in the encouragement of the body to make disciples.


Evangelism
Like the discussion about discipleship, we proposed the idea of having someone that is gifted in evangelism work in the role of encouraging other to develop their gifts in evangelism. We also discussed the need for each group to be developing evangelism into their life as a group.

The community cookouts and Vacation Bible School were the best of 2011 and we want to make each of these a little better next year. For VBS, we were delighted to hear that Ashlyn will be taking charge of VBS 2012. She will do an excellent job.

We would like to schedule community cookouts from May to September ( 5 months ). The smooth operation of the food preparation and the distribution was a highlight of 2011, but in 2012 we would like to see more people involved in getting more personal contacts prior to the night for awareness and more personal contacts at the cookout as well. We really would like to see the small groups become more involved with this ministry for the one week in those five months.

There was also discussion of the opportunity to use the more functional kitchen and fellowship hall space during the winter months. This is something that we would not have been able to do very well a few years ago, but it is an option for us now.

Service
In the area of service we discussed how we might better encourage the body to be involved in some of the very important ministries that are such a blessing to those that are currently filling the gaps.  All of the roles that   needed within the church are included in a different section of the Administration website, but we talked about several potential candidates for the following yet to be filled positions:

• Trustees
• Treasurer
• Building Maintenance
• Mercy
• Evangelism
• Discipleship
• Missions
• VBS Assistant Director

Everyone at the meeting should be able to describe some of the ways these roles could be filled with a person that is gifted in these areas.   We discussed a spiritual gifts class or teaching that might help us match people to roles.

Finances
We finished 2011 with enough net income that it may be possible for us to resurface the parking lot in the summer of 2012. The ability to do that will be conditional on the giving from the body and the cost of the job. If we are not able to do it this year, we are at least committed to saving more toward the costs of doing it in 2013.

The 2012 budget will be the same as the 2011 with the exception of increasing the staff budget for adding a Youth Minister and increasing the building and grounds budget for the parking lot.

The praise team and the adults were able to go over the 2011 budget and the children were very close to spending their budget. We have made progress on increasing the amount of spending on the various ministries.

Building and Grounds
With the sign in place, and the lower maintenance floors in place, the landscaping seems to be the next small improvement. There are components of landscaping that include the architect of a plan and the implementation and upkeep with the landscaping. Josh Covington shared that he has been talking with a Boy Scout that would like to manage this landscaping project for us.

We made good use of the new coffee spill proof floors in Mike's office at the Administration meeting and we also are grateful to Mark Lindeman for installing the carpet in the nursery and preschool. Duane and Dacian have been doing an excellent job of transforming the space and equipment in the basement for the children.

I would also like to thank all those that stayed after the meeting to help fill up another dumpster with stuff that had accumulated at the building over the last few years. I was really surprised that we were able to fill it, but we pulled it off.


Church Calendar

Jan--
7 - Administration meeting
8 - Lord's Supper
8 - Special Speaker: John Shelby
14-16 - Winter Youth Retreat ( B.A.S.I.C. )
28 - Men's Prayer Breakfast ( 8:00 AM )
29 - Celebration

Feb--
5 - Lord's Supper
5 - Super Bowl
24-25 - Youth 30 hour famine ( lock-in at the church )
24-26 - Marriage Retreat in Cincinnati

Mar--
4 - Lord's Supper

Apr--
1 - Lord's Supper
2-6 - Fayette County Public Schools Spring Break
7 - Administration Meeting

May--
6 - Lord's Supper
12 - Work Day
20 - Church Picnic at Shilito

Jun--

Jul--
8-14 - Summer Camp ( B.A.S.I.C )

Aug--
24 - Family Retreat at Wesley Woods

Sep--
14-16 - Men's Retreat at Wesley Woods

Oct--
7-13 - Mancation
20-21 - Tough Mudder (KY)